Outreach and Events Coordinator

University of Chicago

University of Chicago

Chicago, IL, USA
Posted on Friday, April 28, 2023


SSD Chicago Center on Democracy-Staff and Temporary Employees

About the Department

The Chicago Center on Democracy is an academic center at the University of Chicago, which uses the power of academic research and discussion to support democracy worldwide. We are a hub for those working on issues of democracy at the university.

Job Summary

The Chicago Center on Democracy seeks a creative, detail-oriented individual to coordinate outreach and events oriented around topics of democracy. Reporting to the center’s Senior Research Associate, this person in this role organizes and implements events, and plans, creates, and disseminates information about activities of the center.


Event planning

  • Dream up interesting activities we can organize for students and others, and engage with faculty and students to gather their ideas.

  • Coordinate with speakers and guests.

  • Create and manage registration pages.

  • Reserve venues.

  • Correspond with vendors.

  • Determine ways to get students aware and interested in our events and activities.

  • Support reimbursements.

Event staffing

  • Provide introductory remarks for some events.

  • Set up venues: put up signage, bring center merchandise, ensure catering arrives, etc.

  • Provide support for A/V issues.

  • Maintain inventory of event supplies.

  • Assemble name badges and name tents.

  • Operate the registration table.

Communications coordination

  • Manage the center’s social media planning and strategy, developing and publishing content across social channels.

  • Manages content on the center’s website, creating and updating copy and images for news, event listings, and other pages.

  • Draft content for mailing list.

  • Implement strategies to grow subscribers to our channels.


  • May be involved in identifying development opportunities and drafting content for proposals.

  • Be available to help address other needs of the center that arise.

  • Plans and schedules events, programs, and outreach. Coordinates event-day logistics, and performs other routine assignments with guidance from others.

  • Maintains guest lists and assists with mailing invitations and creating brochures for the event.

  • Performs other related work as needed.

Minimum Qualifications


Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.



Preferred Qualifications


  • A college or university degree in a field related to democracy.


  • Demonstrated experience in a professional setting organizing events and communications.

Technical Skills or Knowledge:

  • Event planning, social media management, graphic design, website management.

Preferred Competencies

  • Communications expertise, both written and spoken.

  • Passion for issues related to democracy.

  • Capacity to project manage and prioritize among competing priorities.

Working Conditions

  • Person in this role must be available to work in person at the University of Chicago campus in Hyde Park, Chicago, though a certain amount of remote work may be allowed.

  • Availability to work some evenings and occasional weekends to staff events.

  • Workspace, and all needed materials and supplies will be provided.

Application Documents

  • Resume/CV (required)

  • Cover Letter (required)

  • References (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family


Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.