Centralized Fellowship Education Coordinator
University of Chicago
Department
About the Department
Job Summary
This position is eligible for a flexible work arrangement.
Responsibilities
Under the general supervision of the Fellowship Education Specialist, Director of Medical Education, Director of Fellowship Programs, and Associate Chair of Education, direct and oversee the administrative accreditation activities of three-five (3-5) ACGME-accredited Pediatric Fellowship Programs.
Develop unique knowledge of the ACGME and Program Requirements, policies, and procedures for each of their assigned ACGME-accredited training programs.
Oversee and manage ACGME new program applications and ACGME site visits (as applicable).
In consultation with the Fellowship Program Director(s), Associate Chair of Education, Director of Fellowships, and Medical Education Office, develop the annual program evaluations and action plans for each academic year – submit all required documentation to UCM GME and ACGME WebADS.
Join with medical education office and institutional leadership to develop and implement new systems and administrative policies, educational programs, and compliance/evaluation/accreditation strategies.
Oversee and monitor the resident management system (MedHub), including, scheduling, evaluation, and quarterly/yearly compliance requirements for each training program, including quarterly tracking (evaluation completion, clinical work hour submission, conference attendance, procedures, etc.).
Compile and analyze data for quarterly compliance deadlines, create semi-annual review documentation, oversee clinical competency committee organization/reporting, and ensure milestone data is accurately submitted.
Develop knowledge of all Board Requirements for each of the assigned training programs; ensure trainees are meeting their scholarly expectations on an annual basis.
Oversee and conduct internal program reviews as required by UCM GME/Finance in addition to overseeing preparation for external audits by the ACGME.
Develop and maintain processes and documentation of files associated with current fellows and alumni; maintain integrity of alumni database, work with Medical Education office to ensure verifications are completed and returned per ACGME guidelines.
Oversee the organization, coordination, and evaluation of various fellow curricula/resources, including the semi-annual educational conferences.
Create/update program agreements, malpractice, and offsite rotation documentation in compliance with Institutional protocols.
In conjunction with other Fellowship Education Coordinator(s), develop and implement methods and procedures for accomplishment of short and long-term programmatic initiatives and aims. Evaluate and track the degree to which programs’ objectives are achieved and provide feedback/reports to Fellowship Program Directors, Associate Chair of Education, Director of Fellowship Programs, and Medical Education Administrator.
Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).
Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.
Has a moderate/high level of authority in reporting and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Experience:
Working experience with Graduate Medical Education Program(s) and Databases (i.e. ACGME WebADS, ERAS, MedHub, NRMP, ABPN etc.).
Preferred Competencies
Familiarity with general business practices.
Commitment to providing a high level of service and working in a team environment.
High degree of professionalism.
Communicate effectively in both a written and oral format with a broad range of individuals within and external to the University of Chicago community, including individuals in a position of authority.
Ability to simultaneously oversee and organize multiple projects with competing deadlines.
Working Conditions
Office Environment (shared, open space).
This position is eligible for a flexible work arrangement.
Application Documents
Resume (required)
Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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