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Education Coordinator

University of Chicago

University of Chicago

This job is no longer accepting applications

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Administration
Chicago, IL, USA
Posted on Friday, June 9, 2023

Department

BSD MED - Emergency Medicine - Administrative Support


About the Department

In existence for over thirty years, the Section of Emergency Medicine is comprised of 27 full–time and 14 part-time faculty members, as well as an outstanding staff of research, administrative and clinical personnel who are devoted to the mission of excellence in patient care, education and research. The Emergency Medicine faculty cover and maintain the staffing and operation of the adult emergency department (ED) at The University of Chicago Medicine. In December 2017, the Section began treating patients in its new, state-of-the art adult ED.


Job Summary

The Education Coordinator is responsible for all administrative aspects of the Section of Emergency Medicine and Geriatrics & Palliative Medicine fellowship programs (5 programs total). This position is responsible for most decisions regarding the actual execution of projects, and serves as the liaison between the program directors, fellows and GME. This includes managing and coordinating various aspects of the program and working in conjunction with the Program Director and Section leadership to ensure proper completion of projects. This position also has significant interaction with both University and Hospital professional and support staff as well as outside individuals and organizations. Recruitment activities require sensitivity to many races and cultures and their traditions. Overall, this position requires a high level of organization, foresight and communication skills.

Responsibilities

  • Functions as liaison between residents, departments, attending physicians, administration, and outside institutions.

  • Independently communicates to outside organizations, including but not limited to, ACGME and GME, in regard to complex regulatory matters.

  • Coordinates all aspects of the recruitment process for each residency and fellowship program.

  • Conducts program evaluations and improvement surveys.

  • Researches, compiles, and analyzes data concerning program performance and submits proposals.

  • Develops and monitors program budgets.

  • Prepares materials for reaccreditation applications, audits and site visits.

  • Prepares and edits letters of agreement for off-site rotations.

  • Processes travel requests and reimbursement for residents and fellows.

  • Oversees departure process, including completing paperwork and collecting University and UCM property from all departing residents and fellows.

  • Coordinates meetings and special events.

  • Attends internal GME related meetings.

  • Leads support for day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).

  • Arranges requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.

  • Assists in tracking reports, and ensuring compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.

  • Participates in day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).

  • Coordinates and interprets requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.

  • Performs other related work as needed.


Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications


Education:

  • Bachelors degree.

Experience:

  • Previous experience with GME, ACGME and other educational environment.

  • Previous experience working in an Academic Medical Center environment.

Preferred Competencies

  • Commitment to providing a high level of service and working in a team environment.

  • High degree of professionalism.

  • Attention to detail.

  • Ability to work independently as well as with faculty, residents and fellows at all levels.

  • Ability to work under pressure; meeting deadlines.

  • Ability to handle confidential Information with utmost discretion.

  • Excellent Interpersonal, verbal, and written communication skills.

  • Ability to handle multiple tasks simultaneously and under tight deadlines.

  • Strong analytical and organizational skills.

Application Documents

  • Resume/CV (required)

  • Cover Letter (required)


When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family

Healthcare & Medical Services


Role Impact

Individual Contributor


FLSA Status

Exempt


Pay Frequency

Monthly


Scheduled Weekly Hours

37.5


Benefits Eligible

Yes


Drug Test Required

No


Health Screen Required

No


Motor Vehicle Record Inquiry Required

No


Posting Statement

Employees must comply with the University’s COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

This job is no longer accepting applications

See open jobs at University of Chicago.