Department

BSD HRO - Human Resources

About the Department

The Human Resources department within the Biological Sciences Division (BSD) of the University of Chicago provides HR support to BSD administrative and operational leaders for over 2400 staff employees in mission critical research positions. Established in 1930, the BSD is comprised of faculty from the clinical and basic sciences. In this unique academic community, a unified division delivers undergraduate, graduate, medical, and postgraduate education in the biological sciences together with outstanding patient care and world-renowned research. The BSD is the largest unit of the University and currently includes approximately 135 faculty in the 10 basic science departments, over 800 faculty in 13 clinical departments, and 2400 staff members. The BSD includes the Pritzker School of Medicine (PSOM), approximately 24 academic units, degree-granting committees, and research centers and institutes. The BSD is located on the University's main campus in Hyde Park, adjacent to the University of Chicago Medical Center, and 20 minutes south of downtown Chicago.

Job Summary

The Biological Sciences Division is looking for a strong Human Resources Reporting Analyst with exceptional interpersonal and analytical skills to support the HR Team who will directly report to the Director of workforce strategy and supporting HR Partners by providing compensation data for equity reviews and guidance in stating salary offers. We are looking for someone to support the day-to-day administration of Workday and reporting. This role will have a broad range of exposure in maintaining, supporting, and reporting across Payroll, Benefits, Talent Acquisition, and Onboarding/Offboarding. Reporting to the Director of Workforce Strategy, this position is a key member of the team that supports all aspects of BSD Human Resources reporting and analytics capability.

In this role, we are seeking a professional who will work collaboratively with professionals across the BSD departments to define and implement reporting requirements that are in line with Human Resources initiatives and the overall BSD vision. The analyst will help foster consistent metrics and reporting, in addition to organizational agility and change management readiness capability for leaders and staff, enabling transformation in technology, process, and organizational job design.

Responsibilities

• Collect and compile HR metrics and data from a variety of sources including our HCM system, Workday, employee surveys, exit interviews, employment records, government labor statistics, competitor’s practices, and other sources.

• Create simple to complex report queries in Workday to respond to ad-hoc reporting requests Based on metrics and analysis, make recommendations for policies and activities to improve areas of opportunity including suggestions to attract and hire qualified candidates, to motivate and retain employees, to address staffing issues, and to maintain legal compliance.

• Maintain HR Dashboard in PowerBi and manage relevant HR metrics for business leaders to address improvement areas.

• Analyze data and statistics for trends with regards to recruitment practices, candidate sources, turnover, and compliance.

• Assist BSD HR to leverage data analytics to inform the design of programs and measure their success against stated goals and objectives.

• Partner with University compensation team to evaluate roles in the organization and recommend options to streamline jobs, job architecture, and align compensation plans.

• Analyze survey results and lead discussion on how to implement initiatives to improve key areas.

• May conduct or assist with conducting classification audits to ensure that jobs are properly classified as exempt or nonexempt.

• Ensure compliance with data privacy regulations and best practices.

• May guide and/or assist with performance, benefit, and compensation review and evaluation processes.

• Maintains the Report Catalog and ensures data security and accuracy. Follows Standard Operating Procedures and Quality Control Processes for the creation and documentation of production reports and datasets. Understands the HCM data, assists in updating the data dictionaries as needed. Monitors the integrity of the HCM data through regular audits, troubleshooting irregularities, as well as partnering with the HCM Business Support and HR Shared Services team to research, correct discrepancies, and ensure compliance.

• Participates in the design and execution of projects related to reporting and data.

• Act as a Workday subject matter expert by staying engaged in Workday Community

• Guide BSD HR team and clients to follow best practices with system administration and troubleshooting.

• Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a
  moderate level of guidance

• Assists in the development and administration of the HR budget for the department, monitors for variances, and manages employment expenses within established guidelines.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

• Bachelor’s Degree in HR, IT, Business or related field.

Experience:

• 3 – 5 years of reporting, data analysis and modeling with Workday or other HCM platform or Business Intelligence applications.

• 3+ years of Workday HRIS Administrator experience.

• Advanced knowledge of Workday reporting.

• Basic understanding of Workday security.

Preferred Competencies

• Advanced Excel skills including the use of, importing/exporting data, pivot tables, V-lookups, relational databases, charts, etc.

• Experience developing insights from data, metrics, and statistical analysis and modeling using advanced tools.

• Possess excellent analytical, evaluative, and problem-solving abilities.

• Knowledge of core HR business practices and processes.

• Excellent organizational and project management skills with proven ability to manage multiple priorities and projects.

• Strong interpersonal skills and customer service mindset with the ability to communicate with employees at all levels of the organization.

• Exceptionally self-motivated, effective multi-tasking, and thrives in a small team environment as well as medium to large enterprise organization.

Application Documents

• Resume (required)

• Cover Letter (preferred)

Job Family

Human Resources

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

40

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.