Assistant Director for Admissions and Student Affairs, Medical Scientist Training Program

University of Chicago

University of Chicago

Chicago, IL, USA
Posted on Saturday, August 5, 2023


BSD MST - Staff

About the Department

The University of Chicago Medical Scientist Training Program (MSTP) is a dual degree MD/PhD program committed to training the next generation of scholars and leaders in academic medicine. UChicago's distinctive interdisciplinary approach encourages students to explore their medical and research interests broadly across several disciplines in the biological sciences, physical sciences, and more. This is a longstanding and distinguished training program, and the success of the MSTP is fundamental to the academic mission of the Biological Sciences Division (BSD), the Pritzker School of Medicine and the University at large. The MSTP is one of the largest training programs in the BSD with an enrollment of ~80 students and over 100 faculty trainers. The MSTP maintains a strong commitment to diversity, equity, and inclusion and to student wellness/wellbeing.

Job Summary

The Assistant Director of Admissions and Student Affairs in the MSTP is a critical member of the administrative team in this educational unit training physician-scientists. Working on two exciting and complementary axes, the Assistant Director administratively manages and executes the admissions process, and oversees and manages academic progress and advising for current students. In this way, the Assistant Director has the opportunity to recruit around 10 students each year, and then support them through the eight-year dual degree program. All aspects of the position require close collaboration with MSTP Leadership, as well as fostering relationships with current and prospective students. The Assistant Director also engages frequently with a wide variety of faculty across campus who advise, mentor, and evaluate MSTP students. In parallel, the Assistant Director tracks and supports the academic progress of current students through the program. An effective Assistant Director of Admissions and Student Affairs will be motivated by the opportunity to shape the future landscape of physician-scientists.


  • Plans and executes all aspects of the annual MSTP admissions cycle, including several interview days, admitted student campus visits, support for the Admissions Committee, and new student orientation.

  • Plans meetings and events for admissions in collaboration with other staff.

  • Leads additional recruitment and outreach efforts by attending fairs (virtual and in person), creating recruitment materials, and maintaining and developing relationships with undergraduate institutions and pathway programs.

  • Serves as the primary point of contact for prospective students.

  • Interfaces and communicates closely, frequently, and with a high level of professionalism with University faculty across campus, particularly in supporting committee work.

  • Tracks, monitors and reports on academic progress and curricular milestones for current students; familiarity with using databases for data management a plus.

  • Coordinates with the students and staff to develop activities, programs, and initiatives related to student life, and/or community involvement. Develops and implements straightforward programming.

  • Communicates and discusses contract terms with outside vendors. Administers contracts. Maintains organizational records and archives relevant information and program materials. Receives a moderate level of guidance and direction.

  • Markets student activities programming throughout the year. Develops and implements protocols for evaluating the effectiveness of programs.

  • Performs other related work as needed.

Minimum Qualifications


Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.



Preferred Qualifications


  • Master's degree.


  • Experience with the medical school admissions process strongly preferred.

  • Experience working closely with and supporting faculty to achieve programmatic goals.

  • Experience organizing, managing and interpreting various types of data.

  • Four to five years of experience working with a team in a medical school or broader higher education setting.

  • Experience working with students earning a graduate or professional degree.

Technical Skills or Knowledge:

  • Knowledge of Microsoft Office, particularly Excel.

  • Knowledge of collaboration tools, particularly G-Suite.

  • Knowledge of admissions software, AMP.

Preferred Competencies

  • Excellent attention to detail, organizational skills, and ability to work independently.

  • Ability to navigate the challenges of working within a complex, decentralized University environment.

  • Ability to successfully manage a workload that balances long-range planning with unanticipated daily demands.

  • Strong customer service skills, particularly with students and faculty.

  • Ability to effectively communicate and collaborate across teams and with immediate colleagues.

  • Ability to maintain confidentiality.

  • Excellent interpersonal, oral, and written communication skills.

  • Ability to manage large volumes of email from current students, prospective students and faculty in a timely, organized and professional manner.

  • Interest in process improvement.

Working Conditions

  • Office environment.

Application Documents

  • Resume (required)

  • Cover Letter (required)

  • References (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Student Affairs & Services

Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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