Clinical Trial Budget/Contract Manager
University of Chicago
Department
About the Department
To mission of the OCR is to catalyze clinical research by providing expertise, resources, infrastructure, and systems that facilitate clinical research operations and enable collaboration across the enterprise while promoting compliance and human subject protection on behalf of our diverse community of patients and volunteers.
Job Summary
This position will have primary accountability to the Director of the Clinical Trial Financial Group within the OCR. This role is critical in providing leadership to the BSD clinical research enterprise and driving excellence and process improvement initiatives across clinical departments.
Responsibilities
Build and negotiate clinical trial budgets and contract terms, on behalf of faculty and the Division, with industry, federal, and private funding agencies.
Advise Division faculty and staff on matters related to clinical trial budgets and contracts in a clear and professional manner.
Read and interpret clinical trial study documents including Protocol, Budget, Contract, Informed Consent, and Laboratory Manual.
Ensure document harmonization and compliance.
Facilitate timely execution of agreements.
Successfully interact with other departments, core facilities, and administrative offices to ensure efficient operation at all levels.
Establish professional relationships with pharmaceutical, CRO, and non-profit counterparts to facilitate amicable and timely negotiations.
Ensures document harmonization and compliance and facilitates timely execution of agreements.
Successfully interacts with other departments, core facilities, and administrative offices to ensure efficient operation at all levels.
Establishes professional relationships with pharmaceutical, CRO, and non-profit counterparts to facilitate amicable and timely negotiations.
Contribute to data analysis, using established and novel metrics, to advance Unit and Division efficiency and profitability.
Monitors processing of Institutional Review Board (IRB) submissions and approval of clinical trial protocol amendments.
Manages multiple concurrent projects, paying special attention to competing deadlines, complexity, and priority.
Applies logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits and agency site visits.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Competencies
Strong computer skills including word processing, database management, and spreadsheet skills.
Excellent verbal and written communication skills.
Attention to detail.
Ability to be flexible and adaptable.
Knowledge of general accounting standards and auditing.
Strong organizational skills.
Strong financial and analytic skills.
Ability to research issues and propose solutions to problems.
Demonstrated initiative in improving processes and enhancing systems.
Ability to exercise sound judgment, discretion and tact.
Time management skills and the ability to handle multiple, concurrent tasks within deadlines.
Ability to work with individuals from across the division and university.
Knowledge of research methods and funding sources.
Knowledge of clinical trials.
Knowledge of federal and non-federal regulations for grant management.
Knowledge of fund accounting.
Familiarity with federal and non-federal grant and contract policies.
Working Conditions
Office Environment.
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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