Clinical Trial Budget/Contract Manager

University of Chicago

University of Chicago

Accounting & Finance
Chicago, IL, USA
Posted on Saturday, August 5, 2023


BSD OCR - Office of Clinical Research

About the Department

The Office of Clinical Research (OCR) is dedicated to supporting the infrastructure for the management and administration of clinical research at The University of Chicago as well as individual research programs with the goal of improving communication, consistency and collaboration across the Biological Sciences Division and UChicago Medicine.

To mission of the OCR is to catalyze clinical research by providing expertise, resources, infrastructure, and systems that facilitate clinical research operations and enable collaboration across the enterprise while promoting compliance and human subject protection on behalf of our diverse community of patients and volunteers.

Job Summary

The Clinical Trials/Contracts Manager will facilitate the development and initiation of clinical trials within the Biological Sciences Division Clinical Trial Financial Group.

This position will have primary accountability to the Director of the Clinical Trial Financial Group within the OCR. This role is critical in providing leadership to the BSD clinical research enterprise and driving excellence and process improvement initiatives across clinical departments.


  • Build and negotiate clinical trial budgets and contract terms, on behalf of faculty and the Division, with industry, federal, and private funding agencies.

  • Advise Division faculty and staff on matters related to clinical trial budgets and contracts in a clear and professional manner.

  • Read and interpret clinical trial study documents including Protocol, Budget, Contract, Informed Consent, and Laboratory Manual.

  • Ensure document harmonization and compliance.

  • Facilitate timely execution of agreements.

  • Successfully interact with other departments, core facilities, and administrative offices to ensure efficient operation at all levels.

  • Establish professional relationships with pharmaceutical, CRO, and non-profit counterparts to facilitate amicable and timely negotiations.

  • Ensures document harmonization and compliance and facilitates timely execution of agreements.

  • Successfully interacts with other departments, core facilities, and administrative offices to ensure efficient operation at all levels.

  • Establishes professional relationships with pharmaceutical, CRO, and non-profit counterparts to facilitate amicable and timely negotiations.

  • Contribute to data analysis, using established and novel metrics, to advance Unit and Division efficiency and profitability.

  • Monitors processing of Institutional Review Board (IRB) submissions and approval of clinical trial protocol amendments.

  • Manages multiple concurrent projects, paying special attention to competing deadlines, complexity, and priority.

  • Applies logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

  • Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.

  • Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.

  • Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi-investigator grants. Serves as department contact for annual audits and agency site visits.

  • Performs other related work as needed.

Minimum Qualifications


Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.



Preferred Competencies

  • Strong computer skills including word processing, database management, and spreadsheet skills.

  • Excellent verbal and written communication skills.

  • Attention to detail.

  • Ability to be flexible and adaptable.

  • Knowledge of general accounting standards and auditing.

  • Strong organizational skills.

  • Strong financial and analytic skills.

  • Ability to research issues and propose solutions to problems.

  • Demonstrated initiative in improving processes and enhancing systems.

  • Ability to exercise sound judgment, discretion and tact.

  • Time management skills and the ability to handle multiple, concurrent tasks within deadlines.

  • Ability to work with individuals from across the division and university.

  • Knowledge of research methods and funding sources.

  • Knowledge of clinical trials.

  • Knowledge of federal and non-federal regulations for grant management.

  • Knowledge of fund accounting.

  • Familiarity with federal and non-federal grant and contract policies.

Working Conditions

  • Office Environment.

Application Documents

  • Resume (required)

  • Cover Letter (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Financial Management

Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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