Grant & Contract Administrator
University of Chicago
The Department of Neurology at The University of Chicago Medical Center has a great history and tradition, having made significant contributions to neurological training, clinical care, and the basic understanding of neurological disease.
About the Department
The Grant & Contract Administrator provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within the Department of Neurology at the University of Chicago. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.
Supports post-award activities within the department of Neurology including account creation, regulatory compliance monitoring, salary allocations and effort reporting, lab order processing, invoice preparation, payment processing, cost center charges, cost transfers, summer salary processing, grant projections, grant closing processes and account closing.
Assists in pre-award activities including reading proposal guidelines; collecting, composing, and/or preparing administrative components of proposal submissions; preparing applications, performing funding searches, developing and preparing budgets, and monitoring regulatory compliance requirements.
Interacts with University Research Administration, Faculty, Department Pre-Award Staff, Department HR, Pre/Post Award staff in other departments and Financial Services Office personnel.
Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
Performs other related work as needed.
Education:Minimum requirements include a college or university degree in related field.
Bachelor's degree or higher in accounting, business administration, or relevant field.
Administrative, accounting, or grant and contract administration experience.
Experience with budgets, ledgers, invoices, and fiscal reporting.
Experience in one or more aspects of sponsored program administration in a research environment.
Experience with accounting systems.
Technical Skills or Knowledge:
Strong computer skills including word processing, database management, and spreadsheet skills.
Strong financial and analytical skills.
Familiarity with federal and non-federal grant and contract policies.
Knowledge of research methods and funding sources.
Knowledge of Clinical Trials.
Knowledge of federal and non-federal regulations for grant management.
Knowledge of fund accounting.
Proficiency with spreadsheet, word processing software, and accounting software.
Excellent verbal and written communication skills.
Attention to detail.
Flexible and adaptable.
Strong organizational skills.
Research issues and propose solutions to problems.
Demonstrated initiative in improving processes and enhancing systems.
Exercise sound judgment, discretion and tact.
Time management skills and the ability to handle multiple, concurrent tasks within deadlines.
Work with individuals from across the division and university.
Supervisory skills if individuals reporting to position.
Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
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