Facilities Manager, Equipment Room and Scheduling

University of Chicago

University of Chicago

Operations
Chicago, IL, USA
Posted on Friday, August 25, 2023

Department

CSL ATH: Facilities Management


About the Department

The University of Chicago is one of the nation's leading institutions of higher education and research. Campus and Student Life (CSL) is comprised of 20 departments that serve the University's 15,000 college, graduate, and professional school students, as well as the campus community more broadly. CSL is importantly charged with the dual task of supporting all students in the University, graduate and undergraduate, and managing multiple campus departments and services that serve the entire campus community. CSL's programs and services focus on supporting student academic success, providing opportunities for personal growth and leadership development, developing community and engagement through the residential housing and dining program, and in areas such as artistic expression, community service, spiritual exploration, and athletic competition. The University of Chicago community includes approximately 5,600 undergraduates and 10,000 graduate, professional, and other students and there are over 300 recognized student organizations working together to create a vibrant and dynamic student life. The University of Chicago is a member of the University Athletic Association and the NCAA (Division III). The University sponsors 20 varsity sports. The Department of Athletics and Recreation maintains an environment that supports the student athletes' commitment to thriving academically and athletically. A diverse, challenging athletic program supplements the rigorous academic curriculum. The lessons learned through athletic endeavors represent an invaluable part of the nonacademic aspects of a holistic education. Achieving this goal is based on a commitment to excellence.


Job Summary

Assist in the management of the University of Chicago’s athletic and recreational facilities. Oversight of the equipment room and the supervision of the personnel needed to accomplish these tasks. Also oversees the master schedule for all facilities. Contributes to a portion of event management for varsity contests.

Responsibilities

  • Assists in the management of the University of Chicago's athletic and recreational facilities. Manages the equipment room. Supervises personnel needed to perform these tasks. Coordinates and oversees the inter-departmental facilities scheduling.
  • At the direction of the Associate Director of Athletics, Facilities Management, responsible for the evening facilities security, oversight, and risk management of the athletic/recreational facilities. Supervises and evaluates the lifeguard staff, front desk staff and fitness center staff. Enforces facilities policies and procedures.
  • Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
  • Coordinates laundry services for the department. Orders equipment, clothing and laundry supplies. Maintains equipment and clothing inventory. Implements distribution system. Coordinates the supply of dispensers and soap to the locker rooms. Manages the locker-clean-out system. Maintains the Lost and Found system. Develops and implements equipment room policies and procedures. Maintains an organized storage system for equipment and clothing. Negotiates and oversees service contracts with relevant vendors (ie. washer/dryers, detergent, and clothing.)
  • Oversees the Locker Room Attendants and student staff. Hires, trains, schedules, supervises, provides direction, evaluates and disciplines personnel. Administers overtime assignments. Adheres to union and safety guidelines. Develops and implements employee policies and procedures.
  • Develops and maintains schedules for all athletic/recreational facilities. Resolves scheduling conflicts. Promptly schedules information provided from various entities of the department to develop master schedules. Distributes schedule information to appropriate individuals within the department and on campus. Posts schedules as designated throughout the facilities.
  • At the direction of the Assistant Athletic Director, Facilities and Operations, follows guidelines and procedures that have been established for overseeing events, including oversight of Athletic Aides at assigned events.
  • Develops a strong working relationship with department staff members, vendors, and outside groups using facilities. Develops a strong customer service rapport with students and members. Attends and participates in a weekly Facilities Management meeting.
  • Plans and conducts quality assurance reviews and recommends changes as appropriate.
  • Analyzes program budgets and uses a moderate/high level of authority to recommend or makes budgetary recommendations.
  • Performs other related work as needed.


Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

  • Bachelor's degree.

Experience:

  • Significant and relevant work experience in facility management in a collegiate setting.

Certifications:

  • Driver's license.
  • CPR/First Aid certification, may be fulfilled upon employment.

Technical Skills or Knowledge:

  • Proficient in computer skills.
  • Microsoft Office Suite, etc.

Preferred Competencies

  • Excellent communication skills.

Working Conditions

  • Work some evenings and weekends.

Application Documents

  • Resume/ CV (required)
  • References Contact Information (3)(required)


When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family

Administration & Management


Role Impact

Individual Contributor


FLSA Status

Exempt


Pay Frequency

Monthly


Scheduled Weekly Hours

40


Benefits Eligible

Yes


Drug Test Required

No


Health Screen Required

No


Motor Vehicle Record Inquiry Required

Yes


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.