Program Project Coordinator
University of Chicago
Department
About the Department
A subspecialty within OB/GYN, the Section of Gynecology and Minimally Invasive Surgery is comprised of 9 attending physicians, 3 physician assistants, 2 nurses, a clinical fellow, and support staff. The section provides care in outpatient clinics located in Hyde Park, River East, Orland Park, and Schererville, Indiana.
Job Summary
The job provides specialized business support for routine office and location support activities. Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies for which the support is being provided by working autonomously within established procedures and practices. Ensures the correct functioning of facilities, office and/or business support services.
Responsibilities
Performs high-level administrative duties in support of office functions.
Manages special projects as assigned.
Complete follow-up and referral physician management, internal and external (to Department) and a national and international database management.
Oversees the provider service calendar within our provider software by way of creating, monitoring and editing the schedule when necessary.
Resolves many office problems independently and facilitates solutions, conferring with supervisor to resolve the most complex issues.
Monitors and reconciles accounts.
Manages accounts and receives, processes, and tracks all bills and expense reimbursements on behalf of section personnel.
Composes and edits correspondence and other documents.
Coordinates logistics of major events Schedules diverse and complex appointments, meetings, and travel arrangements.
Patient interactions and intake responsibilities for specialty programs.
May initiate correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries.
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.
Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).---
Work Experience:
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Certifications:
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Preferred Qualifications
Experience:
Previous administrative experience.
Familiarity with central administration within a complex research university environment.
Previous experience in the OB/GYN field.
Experience in taking initiative and organizing and completing projects with minimal supervision.
Experience at negotiating in order to accomplish goals required; ability to handle contacts with courtesy, maturity, discretion and diplomacy, including sensitive and confidential situations.
Experience in handling sensitive and confidential situations and information with absolute discretion.
Previous Electronic Medical Record (EMR) experience.
Experience with EPIC and QGenda computer programs.
Experience with handling a large volume of work often restricted by deadlines.
Experience with Financial packages.
Preferred Competencies
Organization.
Problem-solving.
Collaboration and Independence.
Attention to detail.
Communication.
Ability to demonstrate professional behavior in a respectful way.
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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