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Human Resources Manager

University of Chicago

University of Chicago

People & HR
Chicago, IL, USA
Posted on Friday, September 22, 2023

Department

DSS Management and Auxilary Services


About the Department

The Department of Safety and Security’s (DSS) primary divisional units include Campus Safety, DSS Management Operations, Emergency Management, Environmental Health & Safety, Transportation and Parking Services and the University of Chicago Police Department (UCPD). As an operational unit of the University of Chicago, DSS reports to the Vice President and General Counsel. The Department is tasked with the development and implementation of comprehensive safety strategies that serve the University community, strengthen collaborations between DSS and students, faculty, staff and neighbors, and are appropriately aligned with institutional values and priorities.

The University of Chicago campus is part of Chicago's Hyde Park neighborhood, which contains a significant amount of off-campus university property. In addition to the students housed on campus and in the areas adjacent, more than a third of the University's staff resides in areas surrounding the campus, and more than 50% of the University's faculty resides in the Hyde Park area.


Job Summary

The Human Resources Manager works independently to manage human resources operations for the Department of Safety and Security (DSS) by providing consulting services and generalist support for day-to-day human resources operations. This position works independently to design, implement and monitor a variety of human resource programs. Anticipates and plans for long-term human resource needs and trends in partnership with business management.

Responsibilities

  • Manages internal efforts to ensure education on and compliance with all federal, state and local laws; University human resources policies, procedures, and practices; and University collective bargaining agreements. Evaluate, develop, and evaluate various aspects of internal human resources policies and processes to ensure best practices are implemented department wide.
  • Develops human resources employee programs that promote career development, engagement, and diversity, inclusion, and engagement initiatives.
  • Manages staff hiring processes, including developing job descriptions, sourcing candidates, interviewing, and conducting orientation.
  • Maintains appropriate human resources data and records, solving a range of problems using best practices.
  • Guides staff hiring processes, including developing job descriptions, interviewing and reference checking, handling employment offers, and conducting orientation. Develops templates and drafts routine offer letters. Maintains appropriate human resources data and records, solving a range of problems using best practices.
  • Counsels employees on benefits and compensation. Coordinates with managers and senior colleagues to determine employee compensation. Analyzes data and prepares charts, graphs, and trend lines for management review with a minimal level of guidance.
  • Has a deep understanding of unit's employee/labor relations efforts, including handling grievances, disciplinary warnings, and employee complaints.
  • Develops and administers the HR budget for the department, monitors for variances, and manages employment expenses within established guidelines.
  • Performs other related work as needed.


Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

  • Bachelor's degree in human resources.
  • Master's degree.


Experience:

  • Experience in management, human resources, or operations.
  • Experience in human resources at a higher education institution and working with labor unions.
  • Supervisory experience.

Certifications:

  • SHRM Human Resources (PHR/SPHR) certification.

Technical Skills or Knowledge:

  • Knowledge of Microsoft Windows, Microsoft Word, Excel, PowerPoint, and Outlook, Microsoft Project, and Visio.
  • Proficient with HR systems, such as Workday.

Preferred Competencies

  • Knowledge of major content areas of human resources administration, policies, practices, and laws.
  • Excellent interpersonal, communication, and presentation skills.
  • Demonstrated facilitation and negotiation skills.
  • Integrity and ability to maintain confidentiality with sensitive data.
  • Identify and resolve complex problems and generate alternative solutions and alignment from diverse constituents with a high degree of initiative, judgment, discretion, and decision-making.
  • Consult with management on performance, organizational, and leadership matters; understanding of organizational development.
  • Develop and maintain collaborative relationships with diverse constituencies.
  • Work on multiple projects simultaneously, set priorities and meet deadlines.
  • Strong analytical and organizational skills.

Working Conditions

  • Occasional evening/weekend work schedule.
  • Hybrid work arrangement.

Application Documents

  • Resume/CV (required)
  • Cover Letter (preferred)


When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family

Human Resources


Role Impact

Individual Contributor


FLSA Status

Exempt


Pay Frequency

Monthly


Scheduled Weekly Hours

40


Benefits Eligible

Yes


Drug Test Required

Yes


Health Screen Required

No


Motor Vehicle Record Inquiry Required

No


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.