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Business Coordinator

University of Chicago

University of Chicago

This job is no longer accepting applications

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Operations
Chicago, IL, USA
Posted on Friday, September 22, 2023

Department

BSD PED - Infectious Diseases - Clinical Quality


About the Department

The Section of Infectious Diseases provides care to children with infectious diseases and immunologic disorders. Our clinicians are leaders in the care of children with infectious diseases and treating children with other disorders where the immune system may be compromised, including children with blood, respiratory, or skin and soft tissue infections, pneumonia, cancer, transplantation, or heart disease complicated by acute infections. Our specialists are involved in other outreach programs as well. For example, members of our Pediatric and Adolescent HIV Care Team provide HIV education to schools, youth groups, parents, and community organizations. Besides providing the highest level of clinical care, our experts are committed to furthering the knowledge of infectious disease through education and clinical research. Our section is home to a nationally accredited infectious disease fellowship, considered one of the foremost in the country.


Job Summary

As a business coordinator, you will provide confidential and high-level business and administrative support to the Chief Quality Officer of Comer Children’s Hospital and the Section of Pediatric Infectious Diseases. This position will identify, enhance, and apply specific processes and procedures to maximize the efficiencies of the section and assigned special programs.

This key position supports leaders by prioritizing competing requests, proactively securing resources, and using independent judgement to escalate maters appropriately and to ensure the smooth and effective operations. They will be a creative and positive self-starter with the right set of skills to take on a range of projects and work from concept to completion. This fast-paced role demands a high level of discretion, confidentiality, attention to detail, and flexibility.

Responsibilities

  • Responsible for planning and execution of deliverables for standing meetings and projects within the department.

  • Track and help drive completion of key deliverables and follow up on outstanding items.

  • Maintain project schedules, exercising considerable discretion and judgment as to priorities and effective use of the leader's time.

  • Initiates correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves routine and complex inquiries. May act as liaison to Executive Leadership.

  • Provides confidential and high-level administrative support for the Chief Quality Offer of Comer Children’s Hospital and section leadership for Pediatric Infectious Diseases. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader’s office to University. Relieves leaders of administrative responsibilities.

  • Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader’s calendar, exercising considerable discretion and judgement as to priorities and effective use of the leader’s time.

  • Performs other related work as needed.


Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

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Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

  • Bachelors degree in business administration or related field.

Experience:

  • Experience at negotiating in order to accomplish goals required; ability to handle contacts with courtesy, maturity, discretion and diplomacy, including sensitive and confidential situations.

  • Experience with handling a large volume of work and competing priorities often restricted by deadlines. Excellent time management skills and ability to multi-task and prioritize work.

Preferred Competencies

  • Ability to handle highly confidential and sensitive materials and situations.

  • Ability to interact comfortably with senior executives, faculty, and staff.

  • Ability to develop collaborative relationships throughout the organization.

  • Ability to work in a fast-paced environment.

  • Experience handling multiple projects and working well under deadlines.

  • Ability to effectively represent the mission, values, and strategic plan of the organization and leaders through work products, efforts, and communications.

  • Creative problem-solver.

  • Strong writing, editing, organizational and planning skills.

  • Detail oriented, self-motivated, and comfortable working in a collaborative team environment.

Working Conditions

  • This position can be eligible for an alternative work arrangement.

Application Documents

  • Resume (required)


When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family

Administration & Management


Role Impact

Individual Contributor


FLSA Status

Exempt


Pay Frequency

Monthly


Scheduled Weekly Hours

40


Benefits Eligible

Yes


Drug Test Required

No


Health Screen Required

No


Motor Vehicle Record Inquiry Required

No


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

This job is no longer accepting applications

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