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Assistant Director, Student Involvement

University of Chicago

University of Chicago

Chicago, IL, USA
Posted on Friday, September 22, 2023

Department

CSL Center for Leadership and Involvement: Co-Curricular Advising


About the Department

The Center for Leadership and Involvement is a multi-faceted office that encourages student involvement at the University of Chicago and provides learning opportunities in ways as diverse and valuable as possible while enhancing the University's unique culture.


Job Summary

Reporting to the Associate Director for Co-Curricular Advising, the Assistant Director is responsible for directing the overall strategy and approach for CLI’s suite of recognized student organization support and staff-driven programming. The Assistant Director will oversee all aspects of the annual RSO re-registration process and required trainings for student organization leadership. The Assistant Director supervises two full-time professional Student Involvement Advisors, as well as a team of student organization peer advisors. This position manages a range of programs, events, and student activities. Develops and implements orientation programming for incoming students and other programming that fosters student communities. Performs analysis of financial operations that support all recognized student organizations with minimal guidance from others.

Responsibilities

  • Advises and supports a diverse portfolio of student organizations. For the assigned organizations, this could include, but is not limited to, mentoring organizational leadership, attending organizational meetings and events, assessing organizational risk and ensuring compliance with University policy, developing training opportunities and materials, promoting financial competency through fiscal management accountability and skills development, and providing connection to campus resources. For some organizations, additional large scale programming advice and support is required, which may include contracting, event risk management and security, and liaising with vendors.
  • Hires, trains, mentors, and supervises two (2) full-time Student Involvement Advisors. Works with these staff members to develop the Department’s comprehensive programming calendar, coordinates Orientation and Homecoming activities, and supports annual/on-going RSO funding processes in coordination with the Undergraduate Student Government. Provides on-going feedback and conducts annual performance reviews for each staff member.
  • Hires, trains, mentors, and supervises a team of Student Organization Peer Advisors. Works with these students to advise and support a diverse portfolio of student organizations, provides programming advice, and ensures compliance with University policies and procedures.
  • Develops and conducts formal and informal evaluations and program assessments based upon professional standards; applies theoretical knowledge to identify and prioritize student organization needs and learning goals; and assesses student leader satisfaction and measures student learning outcomes.
  • Manages the Student Activity Center space, including budget oversight, ordering and inventory of supplies, mail distribution to student organizations, maintenance of technology, and training and supervision of student staff team.
  • Oversees multiple programmatic budgets. Maintains records as it relates to their programmatic responsibilities, including the development of quarterly and annual reports. This position will work with the Associate Director to seek out additional funding sources at the University and/or through external sources.
  • Serves as a member of the CLI staff and assist with various office programs and projects. This includes assisting the Associate Director with the various CLI initiatives and other duties as assigned.
  • Communicates and discusses contract terms with outside vendors. Administers contracts. Maintains organizational records and archives relevant information and program materials. Receives a moderate level of guidance and direction.
  • Markets student activities programming throughout the year. Develops and implements protocols for evaluating the effectiveness of programs.
  • Performs other related work as needed.


Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

  • Bachelor’s degree.
  • Master’s degree in student affairs, higher education, counseling, or other relevant field.

Experience:

  • Experience in a progressively responsible work environment, preferably in a college or university setting desired.
  • Demonstrated ability in the design and assessment of student development workshops, implementation of training modules, advising of student organizations, and supervision of student staff.
  • Prior experience in budgetary processes (analysis and reporting).

Preferred Competencies

  • Display emotional intelligence.
  • Celebrate diversity and inclusion.
  • Foster partnership and collaboration.
  • Communicate effectively and with influence.
  • Excellent oral and written communication skills and an ability to cultivate and manage strong relationships.
  • Experience overseeing strategic vision of programs and resilience through iterating on new programs desired.
  • The ideal candidate will have the ability to understand the needs of the University of Chicago community and work with students, faculty and staff in a wide array of situations.

Working Conditions

  • The candidate must have flexibility to work various hours and evenings and weekends.

Application Documents

  • Resume/CV (required)
  • Cover Letter (required)
  • References Contact Information (3)(required)


When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family

Student Affairs & Services


Role Impact

Individual Contributor


FLSA Status

Exempt


Pay Frequency

Monthly


Scheduled Weekly Hours

37.5


Benefits Eligible

Yes


Drug Test Required

No


Health Screen Required

No


Motor Vehicle Record Inquiry Required

No


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.