Operations Support Specialist
University of Chicago
The Department of Radiation Oncology has a long and rich history of excellence in clinical service, training, and research. The main administrative offices and research labs are located in Hyde Park. The department has clinical practices in Hyde Park and 5 other locations throughout Chicago region.
About the Department
The Operations Support Specialist provides administrative support to multiple program directors in the department including planning, directing, coordinating, and managing daily operations for residency, credentialing, education, clinical operations, network operations and medical physics. The projects include working closely with department faculty in managing the accreditation, placement of residents, and ongoing management of all departmental clinical education programs. Manages the daily operations of the unit within the areas of financial, events, space and support services management. Works with the Executive Director to assist on projects as assigned.
Provides administrative support for a leader. Stays informed of activities relating to programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from leader's office.
May initiate correspondence and other written materials under own signature or for signature of the leader. Triages emails and telephone calls for action. Resolves a combination of some routine and complex inquiries.
Prepare special reports and summaries, assists in managing daily operation of the office, and may assist in developing administrative goals and policies. Maintains the leader's calendar.
Coordinates special projects as directed by the leader. Prepares write ups for recommendations for operational and administrative problems. Manages a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
Performs other related work as needed.
Education:Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Administration & Management
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
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