Associate Director, Finance
University of Chicago
The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.
About the Department
Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.
Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 54,000 accomplished alumni.
- strong and growing corporate relationships that provide a wealth of lifelong career opportunities.
As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.
For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.
Provide general accounting support to all operating Associate Deans and Directors in the University of Chicago Booth School of Business Gleacher Center: Executive Education, Conference Center, Executive Program as well as other department managers, and University staff as needed.
- Works with London, Hong Kong, and Singapore campus staff, and the local external accounting services providers to ensure that the University has an effective financial oversight structure and accounts reporting regime in place, as well as provide timely delivery of financial transaction processing.
- Maintains the chart of accounts used by both the international accounting services providers and the University FAS system.
- Reviews monthly payroll reports for international campuses for approval from the Senior Director of Finance.
- Reviews cash disbursement reports from the international accounting services providers for Senior Director of Finance approval.
- Prepares monthly entries to record the international campus financial activities in the University FAS system.
- Coordinates and monitors the accounting for tuition revenue and student accounts receivable from the international campus programs, working with Bursar's office and international campus staff to communicate payments and resolve issues as they arise.
- Coordinates and monitors the accounting for donations received in international campus bank accounts, working with the Advancement offices and international campus staff to communicate payments and resolve issues as they arise.
- Communicates University paid expenses on behalf of the international campus to the local accounting service provider every month.
- Monitors and compares the FAS balances for international campuses to reports from the international campus accounting services providers.
- Provides non-Booth University units that conduct activities and/or have staff at the Hong Kong and London campuses with accounting support, including vendor disbursements, payroll, and related monthly transaction reporting, as an integral part of the overall services provided by the local external accounting services providers.
- Monitors international currency cash balances in FAS to ensure that they agree with international campus books and monitors unrealized gain/loss from fluctuations in conversion rates.
- Confirms the annual intercompany balances between the international campuses and the University.
- Consolidates financial information for the Executive MBA program from all three campuses and report as needed.
- Updates and distributes annual budget templates consolidating the international and domestic executive MBA programs, providing budgeting support to the Chicago EMBA program staff. Maintains consolidating worksheet with budget and forecast revisions and updates when fiscal year-end results are complete.
- During the budget cycle, reviews, organizes and consolidates revisions as they are submitted.
- Once the budget cycle is completed, prepares worksheets to enter budgets into FAS, communicates the final budget to international campus managers, and consolidates budget information for inclusion in the Gleacher Center summary.
- Ensures that, as a part of the annual fiscal closing of the University’s accounting system, all transactions relevant to transfers, etc., have been processed.
- Develops procedures and tools to assist departmental personnel with compliance with University accounting requirements.
- Develops and maintains productive working relations with the Chicago Booth’s Accounting and the University Financial Services offices.
- Handles special projects as assigned. Assists the Senior Director of Finance/Gleacher Center in developing and generating periodic revenue progress reports, including non-dollar metrics.
- Uses in-depth knowledge and experience to perform a variety of complex operating or cost accounting activities, incorporating accounting theories and principles.
- Guides others and acts as a resource on systems of recording costs or other financial and budgetary data.
- Performs other related work as needed.
Education:Minimum requirements include a college or university degree in related field.
- Bachelor’s degree in accounting or finance.
- Master’s degree in accounting or MBA.
- A minimum six years of experience in accrual accounting.
Technical Skills or Knowledge:
- Solid knowledge of Microsoft Word Excel, e-mail, and the internet.
- Familiarity with standard business practices and advise the Senior Director of Finance on policies and procedures.
- Excellent interpersonal and communications skills, including standard business English, spelling, arithmetic, letter and report format, and forms.
- Excellent knowledge of accounting and audit procedures.
- Proven ability to organize complex projects, obtain college’s cooperation, work through problems and deliver a clean finished product on time consistently.
- Consistently work effectively with diverse constituencies such as staff, faculty, students, accounting firms, and vendors.
- This position is currently expected to work a minimum three days per week in the office.
- Resume/CV (required)
- Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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