Image Distribution Specialist

University of Chicago

University of Chicago

Chicago, IL, USA
Posted on Friday, October 13, 2023


BSD SRF - Human Imaging Research Office (HIRO)

About the Department

The Human Imaging Research Office, or HIRO (pronounced 'hero'), was created in early 2009 as an initiative of the Biological Science Division's Imaging Research Institute. The IRI intended the HIRO to be the intermediary for clinical trials and research protocols that require the use of medical imaging or radiology resources. In this regard, the HIRO's goal is to standardize the process for utilizing these resources for research purposes and to make this process more efficient and accurate. This includes the acquisition, analysis, de-identification and distribution of image data. The HIRO’s mission is to facilitate University of Chicago investigators conducting clinical trials and research studies that require medical imaging and to ensure that the necessary imaging is performed and distributed in compliance with the research protocol, IRB requirements, and HIPAA regulations.

Job Summary

The Image Distribution Specialist assists with the review, retrieval, de-identification, processing, and distribution of medical image data for research projects and clinical trials. The job performs routine assignments related to scientific research projects. Ensures compliance of research activities with institutional, state, and federal regulatory policies, procedures, directives and mandates. Analyzes possible solutions using standard procedures. Writes articles, reports and manuscripts. Assists in drafting presentations on research findings.


  • Initiates and monitors image data retrieval and de-identification processes, and reviews output for consistency and accuracy.

  • Performs extractions of image data directly from clinical equipment when required.

  • Completes data transmittal forms and related clinical trial paperwork for imaging exams (in consultation with medical personnel when required).

  • Assists with image database cohort identification and building.

  • Participates in clinical trial training sessions for image acquisition and submission requirements.

  • Responds to inquiries from research teams and clinical trial coordinators.

  • Investigates and responds to imaging-related queries from clinical trial imaging vendors and core labs.

  • Maintains technical and administrative support for a research project.

  • Analyzes and maintains data and/or specimens. Conducts literature reviews. Assists with preparation of reports, manuscripts and other documents.

  • Performs other related work as needed.

Minimum Qualifications


Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.



Preferred Qualifications


  • Bachelor's degree in a field relevant to clinical research or imaging science strongly preferred.


  • One year of relevant research experience strongly preferred.

  • Experience with scripting languages (such as Perl, Python, etc.) strongly preferred.

  • Experience with clinical research or medical imaging strongly preferred.

Preferred Competencies

  • Knowledge in a relevant scientific field.

  • Knowledge of research techniques or methods.

  • Knowledge of regulatory policies and procedures.

  • Analytical skills.

  • Problem-solving skills.

  • Attention to detail.

  • Organizational skills.

  • Excellent verbal and written communication skills.

  • Ability to work independently and as part of a team.

  • Knowledge of Microsoft Office.

  • Knowledge of DICOM and digital image formats highly preferred.

  • Knowledge of Good Clinical Practices (ICH-GCP) strongly preferred.

Working Conditions

  • Mental Demands: This position requires the mental ability to focus on detailed tasks and analysis, sometimes working under strict time constraints, ability to work independently, ability to multitask and manage multiple patients concurrently. This position also requires reasoning, problem solving, prioritizing and dealing appropriately with others.

  • Physical Demands: This position requires some lifting and carrying (forms & binders), transport of imaging device components, and stretching (reaching above one's head to reach binders on highest levels of filing cabinet and bending down to access paperwork on lower level of filing cabinet), and walking (to staff offices, radiology procedure areas, clinic areas, etc.).

Application Documents

  • Resume (required)

  • Cover Letter (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family


Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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