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Finance Administration Manager

University of Chicago

University of Chicago

This job is no longer accepting applications

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Accounting & Finance
Chicago, IL, USA
Posted on Wednesday, October 18, 2023

Department

BSD RAD - Administration


About the Department

The Department of Radiology includes more than 80 full-time faculty members, clinical associates, advanced practice providers, and postdoctoral researchers. The Department of Radiology provides clinical services for the UCM Medical Center in Hyde Park, and Radiology Services at multiple locations in the Chicago and Chicagoland area. A tradition of excellence in patient care, basic, clinical, and translational sciences, combined with the strengths of one of the world's top academic institutions provides the foundation for a robust career in the University of Chicago Medical System. The University of Chicago Medicine is a Level 1 Adult and Pediatric Trauma Center, a Comprehensive Stroke Care Center, and a referral center for numerous neurologic and otolaryngologic disorders.


Job Summary

Responsible for overseeing all of the day-to-day Department of Radiology finance, including related financial and PB billing, clinical entity finances, and financials for CORE research areas. This includes reporting and variance justification, utilizing various analytical resources (PB data-warehouse tables, Epic Hyperspace, Microsoft Excel, and Business Intelligence Tools (Tableau), collaborating with institutional offices to update and communicate financial practices and concerns of the Department, providing applicable data as requested to internal departments and external entities, and ensuring compliance to institutional fiscal policies.

Responsibilities

  • Manages the Department finance professional staff to ensure that the financial needs of the Department are being met.

  • Oversees the annual operating and clinical revenue budgets processes, working in collaboration with BSD Finance and Budgeting.

  • Provides monthly accruals and budget variance, including variance summaries and explanations.

  • Oversees the production and maintenance of the monthly financial statements, reports, recharge revenue reconciliation, and clinical revenue trends.

  • Liaison with Research Administration and Clinical Trials teams to reconcile research accounts, including grant accounts, effort reporting, and cost transfers.

  • Oversees the compliance with University financial policies, internal controls, and internal audit recommendations, including updating Department fiscal policies, and educating faculty and staff on changes.

  • Responsible for gift and endowment accounts.

  • Participates in BSD capital and procurement processes including capital projects.

  • High proficiency in financial modeling and analysis, Budgeting, Microsoft Office – specifically Excel, and business systems (Oracle, SAP/BW, Workday as examples).

  • Manages the development, monitoring, and evaluation of a consolidated annual and intermediate (typically three to five year) budget plan and budget process for a unit, as well as actual performance against budget.

  • Manages the preparation of financial statements, activity reports, financial position forecasts, and/or reports required by regulatory agencies.

  • Manages the preparation of audits and value-add financial analysis. Advises senior management on financial reporting requirements.

  • Performs other related work as needed.


Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

  • MBA, MHA, or advanced degree finance, accounting, or related field strongly preferred.

Experience:

  • Experience in finance, budgeting, and analysis.

  • Experience personnel management with direct reports.

  • Applicable experience in a University or a not-for-profit organization.

  • Previous managerial or supervisory experience.

  • Previous experience managing external and/or remote staff.

  • Previous Revenue Cycle Experience.

  • Previous Epic experience.

  • Experience in Radiology Coding strongly preferred.

Preferred Competencies

  • Knowledge of financial computing and database software applications.

  • Knowledge of various financial principles, practices, and applications including budgeting, financial planning, and financial reporting.

  • Experience with accounting systems and budget systems required Proficiency with Microsoft Office (Word, Excel, PowerPoint).

  • Financial modeling experience.

  • Strong interpersonal, verbal, and written communication skills.

  • Ability to establish and maintain relationships at all organizational levels.

  • Proven ability to synthesize complex issues for management.

  • Demonstrated time management ability to deliver high-integrity products within established deadlines.

  • Ability to be a proactive and assertive problem-solver.

  • Strong upward and downward management skills.

  • Prior direct supervisory experience.

Working Conditions

  • Office based with hybrid availability - The individual hired into this position will be required to have an in-person presence for a minimum of three days per week and remote two days per week.

Salary Range

  • $95K - $120K

Application Documents

  • Resume (required)

  • Cover Letter (required)


When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family

Financial Management


Role Impact

People Manager


FLSA Status

Exempt


Pay Frequency

Monthly


Scheduled Weekly Hours

40


Benefits Eligible

Yes


Drug Test Required

No


Health Screen Required

No


Motor Vehicle Record Inquiry Required

No


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

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