Project Coordinator

University of Chicago

University of Chicago

Chicago, IL, USA
Posted on Thursday, October 19, 2023


BSD MED - Geriatrics - Share Network

About the Department

The geriatrics program at The University of Chicago has been recognized for its excellence in patient care, teaching, and research for many years. U.S. News and World Report has consistently rated our geriatrics program one of the top programs in the state of Illinois and in the nation. Since its inception in 2000, the Section of Geriatrics and Palliative Medicine has grown from seven full-time faculty members to twelve full time faculty members, making it one of the larger programs in the country. Together with approximately six geriatrics fellows per year and more than thirty research, clinical, and administrative staff, we are devoted to improving the care of the nation’s older adults through our research, training, and patient care programs described below.

Job Summary

The Project Coordinator will be instrumental in supporting a variety of activities of the SHARE Network across various sectors and settings. Reporting to the Administrative Director, your duties will involve both long-term and short-term tasks, team coordination and individual project management, and maintaining current initiatives as well as exploring new initiatives. This role requires a proactive approach to identifying potential programmatic issues and enhancing operational activities. The ideal candidate will be mission-driven, flexible, reliable, and a great communicator. Exceptional organization skills and a comfort with multitasking is a must. The SHARE Network has many ongoing initiatives and programs.


  • Plans, supports, and coordinates regular community events in collaboration with internal and external partners.
  • Creates and organizes project-related handouts by ensuring all necessary materials are current, accurate, printed regularly, and properly filed and stored.
  • Maintains and regularly distributes Resource Guide to Hubs and other community partners.
  • Coordinates activities of students and other learners.
  • Coordinates activities of Community Advisory Board.
  • Enters and manages quantitative and qualitative data documenting SHARE Network activity.
  • Provides administrative support and database management responsibilities as assigned.
  • Assists with ongoing workforce education interventions in long-term care, hospital and clinic settings; create newsletter, plan events.
  • Oversees and enhances content for website.
  • Creates and grows audience for email newsletter and social media presence.
  • Represents the SHARE Network at community events as needed.
  • Facilitates small groups as needed.
  • Maintains inventory and re-order supplies.
  • The position requires traveling locally. Must have a car and insurance.
  • Maintains technical and administrative support for a research project.
  • Maintains recruiting and scheduling research subjects; assisting with developing or amending study protocols; assisting with developing data collection tools; assisting with building databases; and providing general administrative support. Has general awareness in research techniques or methods, regulatory policies and procedures, and relevant scientific field.
  • Performs other related work as needed.

Minimum Qualifications


Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.



Preferred Qualifications


  • Master’s degree in relevant field.


  • Experience with older adults.
  • Working with a multidisciplinary team.
  • Developing marketing materials.
  • Working with and developing relationships with external partners.
  • Event coordination, project-based grant work, urban/public health and community engagement.

Preferred Competencies

  • Demonstrated capacity to identify and create effective working collaborations with others.
  • Establish good interpersonal relationships by helping people feel valued and appreciated.
  • Present sound reasons and recommendations that link to the needs of those impacted.
  • Demonstrated ability to identify issues, problems and opportunities; proactively recognize the need for improvement.
  • Candidate will work with others to develop a sense of common purpose; understand different perspectives on issues; gather and examine information available.
  • Good communication and interpersonal skills capable of maintaining strong professional relationships.
  • Strong organizational and multi-tasking skills.

Working Conditions

  • Effectively work remotely or at Hyde Park campus.

Application Documents

  • Resume/CV (required)
  • Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family


Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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