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Clinical Section Administrator 2

University of Chicago

University of Chicago

Chicago, IL, USA
Posted on Wednesday, November 15, 2023

Department

BSD PED - Administration


About the Department

The Department of Pediatrics at the University of Chicago is a dynamic and stimulating place to work. We strive for the highest level of complex care for children from diagnosis and treatment; provide outstanding education and training for students, postgraduate scholars, and physicians; and nurture the research of Department scholars who seek to elucidate the causes of pediatric disease and identify promising new therapies. In addition to our provision of clinical care at UChicago Medicine (UCM) Comer Children’s Hospital and at our regional sites, we are currently expanding our clinical care across Northern Illinois and Northwestern Indiana. In collaboration with our partners in the Chicagoland Children’s Health Alliance (CCHA; Advocate Children’s Hospital, and NorthShore University Health System). CCHA has responsibility for the care of almost 1 million children. The Department has 6 ambulatory sites and 3 inpatient sites of care across the region with the goal of providing care ‘close to home’ whenever feasible (https://pediatrics.uchicago.edu/). Our mission is to improve the health of every child entrusted to us, in an inclusive environment that is committed to family-centered care, clinical excellence, impactful scholarship, effective disease prevention, and advocacy for the appropriate care of every child. We are especially committed to the children on the South Side of Chicago and to altering the inequities in healthcare.


Job Summary

Manages Section and external clinical contracts ensuring efficient and effective operations throughout; plans, organizes, directs, and controls activities that support each Section's clinical, educational, and research missions. Provides administrative leadership in formulating and implementing section and department objectives aligned with organizational goals and objectives; collaborates department-wide to further goals and objectives. Oversees the day-to-day operations, workflows, and problem resolution.

Our department follows a hybrid work structure that fosters productivity, collaboration, and employee well-being. Working from the office is encouraged for tasks that require a high degree of collaboration.

Responsibilities

Strategy Development and Execution:

  • Assists Department Leadership in developing the long-term strategy for section faculty and staff recruitment, marketing and existing program development to facilitate strategic operating plans.

  • Develops tactics to support and implement the sections’ long-term strategic goals and operating plan.

  • Participates in identifying priorities and in preparing and implementing strategic and tactical plans.

  • Participates in and completes various institutional survey initiatives.

  • Maintains plan, monitors metrics, and reports on progress.

  • Negotiates and implements internal and external agreements in partnership with Department Leadership and Finance.

  • Assesses provider capacity and access, ensures adequate provider and support staffing plans.

Clinical Practice Management:

  • Works collaboratively with leadership of UCM and BSD to ensure smooth and efficient clinical operations which include internal needs, offsite and joint ventures, and appropriate clinical program strategic growth to serve the mission of UCM and its patients.

  • Partners with Chairmen, Executive Administrator, and Section Chief to ensure appropriate provider coverage for relevant areas.

Financial Responsibilities and Oversight:

  • Plans with Sections and Department Leadership for optimal financial performance of the Section; develops annual and ad hoc budgets and other analyses, for example: regularly monitors status and ensures performance against budget, identifies need, analyzes and presents ad hoc reports and graphs; ensures professional billing financial integrity and compliance; approves and monitors expenses; identifies and implements cost containment measures; and ensures compliance with fiscal policies and procedures.

  • Provides fiduciary leadership in overseeing financial operations development, including taking a lead role in providing short- and long-term financial forecasting, operational budgeting, revenue generation, expense management, financial analysis and financial operations.

  • Understands and oversees the implementation of program budgets as well as identifies and reports undesirable trends in order to make recommendations for action.

  • Understands the dynamics of health care accounting and applies knowledge in ensuring appropriate direct and indirect revenue and expenses related to grants, on- and off-site clinical activities, and other activities.

  • Researches, compiles, and analyzes data to create reports, proposals and other documents.

Marketing, Communications, and Outreach:

  • Assists with appropriate external marketing and communications for targeted programmatic growth in collaboration and partnership with marketing partners.

  • Develops internal communications plans and activities.

  • Assists with planning and supervises implementation of CME and other events.

Other:

  • Manages activities related to section space, facilities, and equipment.

  • Monitors and supports administration and oversight of the Sections’ academic appointment processes, including recruitment, appointment, onboarding, reappointment, and promotion of faculty members in partnership it the Department’s Academic Affairs teams.

  • Provides leadership to managers and professional staff within a department to support teaching, medical research and clinical care. Facilitates research initiatives of the faculty and staff.

  • Establishes department priorities, allocates resources and executes strategic plans.

  • May manage multiple related teams including those within hospital functions.

  • Performs other related work as needed.


Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

  • Advanced degree in business, health care administration or related field.

Experience:

  • Healthcare and/or academic medical experience.

  • A minimum of 3 years supervisory experience.

  • Experience preparing major federal awards and/or initiation of clinical trials.

  • Demonstrated budgeting and forecasting experience.

Technical Skills or Knowledge:

  • Knowledge of spreadsheet and word processing programs.

Preferred Competencies

  • Computing skills sufficient to effectively use many diverse managerial and administrative computer applications.

  • Strategic leadership skills.

  • Project management skills.

  • Supervisory skills.

  • Knowledge of accounting principles.

  • Analytical skills.

  • Problem-solving skills.

  • Decision-making skills.

  • Attention to detail.

  • Organizational skills.

  • Quantitative skills.

  • Oral and written communication skills.

  • Interpersonal skills.

  • Negotiation skills.

  • Ability to work independently with a high degree of initiative.

  • Ability to maintain confidentiality.

  • Knowledge of financial, management and operational functions in the areas of clinical, educational and research.

  • General knowledge of billing and collection.

Working Conditions

  • Office Environment.

  • High-stress environment.

  • Eligible for hybrid work based on business needs and the demands of specific tasks. Working from the office is encouraged for tasks that require a high degree of collaboration.

Application Documents

  • Resume (required)

  • Cover letter (required)


When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family

Administration & Management


Role Impact

People Manager


FLSA Status

Exempt


Pay Frequency

Monthly


Scheduled Weekly Hours

40


Benefits Eligible

Yes


Drug Test Required

Yes


Health Screen Required

Yes


Motor Vehicle Record Inquiry Required

No


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.