Post Award Coordinator, Surgery
University of Chicago
Operating since 1927 on a strong foundation of multidisciplinary clinical and academic excellence, the University of Chicago Department of Surgery's mission is to meet the most challenging and complex health problems on both a local and global scale.
About the Department
Many of our faculty members are known for their contributions to the advancement of groundbreaking surgical procedures and techniques, including minimally invasive surgery. In addition to our department's clinical work, our scientists pursue a diverse range of basic, translational, and clinical research projects, including studies on the gut microbiome, tissue bioengineering, stem cell research, cancer, and immunotolerance.
This ongoing work and achievement would not be possible without the cohesive effort and commitment of the faculty and staff. We are looking for high energy, collaborative individuals who share our commitment to improving the health of patients in the community and beyond.
The Post Award Coordinator for the Department of Surgery is responsible for managing post award non-financial activities, which include processing progress reports, no-cost extensions, and ensuring award eligibility. Works closely with faculty and staff within and outside the University. Works with University Research Administration post award team prior to University endorsement.
Assists with submission of annual progress reports in collaboration with faculty and post award financial administrator.
Works with the Principal Investigator to gather appropriate documentation to process annual reports in eRA Commons and AURA.
Prepares and reviews cost share budget.
Works closely with Principal Investigator to review required documents and provides due dates/timelines to ensure the grant related documents are submitted at the specific deadline.
Adheres to University guidelines, sponsor policies, and requirements.
Assists with biosketches, other support, and reviews all key-personnel.
Prepares and submits material transfer agreements (MTA).
Ensures that all compliance and conflict of interest are current and required training (human subject or good clinical practice) is completed if applicable.
Assists in the review of all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
Performs other related work as needed.
Education:Minimum requirements include a college or university degree in related field.
Proficiency in Excel and financial systems.
Excellent verbal and written communication skills.
Ability to be flexible and adaptable.
Strong organizational skills, attention to detail, and ability to manage deadlines and competing priorities.
Ability to research issues and propose solutions to problems.
Ability to exercise sound judgment, discretion, and tact.
Ability to work independently and as part of a team.
Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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