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Project Coordinator

University of Chicago

University of Chicago

Administration
Chicago, IL, USA
Posted on Saturday, November 18, 2023

Department

BSD PED - Infectious Diseases - ECHO - Support


About the Department

The Extension for Community Healthcare Outcomes Chicago (ECHO-Chicago) is an innovative workforce development model designed to 'move knowledge, not patients' to strengthen delivery of community-based primary care so that patients receive the right care, at the right place, at the right time. ECHO leverages high-grade videoconferencing like Zoom, to bring together subject matter experts from academic medical centers or other specialty sites of care and community-based providers to engage in curriculum driven training and telementoring that focuses on building providers’ practical knowledge and skills in implementing evidence-based best practices. Series are comprised of 6-18 sessions designed to help primary care providers better manage common, complex chronic conditions. ECHO-Chicago’s series portfolio has spanned 35 content areas, including adolescent health, behavioral health integration, childhood adversity and trauma, complex diabetes, COVID-19, geriatrics, hepatitis C, opioid use disorder, pediatric ADHD, resistant hypertension, serious mental illness and women’s health. ECHO-Chicago is based in the Department of Pediatrics and works to address issues of healthcare access in adults and children living in underserved communities.


Job Summary

The Project Coordinator (PC) is responsible for promoting the ECHO-Chicago vision and supporting implementation of ECHO-Chicago training. This includes working with faculty to develop series materials, disseminating information about series, and managing day-to-day operations for 3-4 ECHO series per year. The PC will also apply relevant experience and skills to contribute to development of grant proposals, preparation of presentations and manuscripts, creation of communication materials, and evaluation of the program.

This at-will position is wholly or partially funded by contractual grant funding which is renewed under provisions set by the grantor of the contract. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance.

Responsibilities

  • Manage operations for 3-4 ECHO series per year, including serving as a liaison between subject matter experts and the ECHO-Chicago program team, working with series participants to maximize program engagement, and tracking key series implementation tasks to ensure completion within established timelines.

  • Work with the team to promote the program through a variety of channels including social media, blogs, and podcasts to increase program visibility and participant engagement.

  • Assist with outreach and recruitment efforts for the program including working with other team members to develop marketing materials like monthly electronic newsletter, series brochure, annual report and flyers. Additionally, assist with exploring potential of new partnerships with community health centers to enhance participation in ECHO-Chicago series. Some limited travel to community sites for in-person meetings may be needed.

  • Assist with evaluation and quality improvement for the program including tracking key process measures.

  • Uses moderate/solid understanding and experience to administer the delivery of services to program participants and/or beneficiaries.

  • Has moderate levels of interactions with faculty, researchers and staff for committee work or information.

  • Performs other related work as needed.


Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

  • Bachelor’s or advanced degree.

Experience:

  • 2 years of experience in project coordination, planning, and/or management.

  • Experience in the health or human service field, working with a multi-disciplinary team and developing relationships with community partners.

  • Demonstrated experience in developing marketing materials, preferably using Microsoft Publisher or Canva.

  • Experience with web-based data management tools (e.g. REDCap, Survey Monkey, Google Forms, etc.).

Preferred Competencies

  • Self-motivated, deadline-oriented, collaborative, and thrives in fast-paced environment.

  • Candidate must be flexible, comfortable with uncertainty, and able to effectively set own priorities and juggle several complex tasks at once.

  • Commitment to community-based health, evidence of enthusiasm to work with and facilitate participation of community partners (specifically physicians and mid-level providers at community FQHCs).

  • Strong interpersonal and communications skills.

  • Commitment to team-based approach to projects, and able to work with executive, clinical, and academic staff.

  • Able to learn and master new technology quickly.

  • Familiarity with Zoom.

Working Conditions

  • Requires some domestic travel.

  • Our department follows a hybrid work structure that fosters productivity, collaboration, and employee well-being. Working from the office is encouraged for tasks that require a high degree of collaboration.

Application Documents

  • Resume (required)

  • Cover Letter (required)

  • References (required)


When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family

Administration & Management


Role Impact

Individual Contributor


FLSA Status

Exempt


Pay Frequency

Monthly


Scheduled Weekly Hours

40


Benefits Eligible

Yes


Drug Test Required

No


Health Screen Required

No


Motor Vehicle Record Inquiry Required

No


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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