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Secretary V

University of Chicago

University of Chicago

Administration
Chicago, IL, USA
Posted on Saturday, November 18, 2023

Department

BSD MED - Hospital Medicine - Administrative Support

About the Department

Our section prides itself on its strong and integrated programs in clinical care, research, and education. The strength of our clinical programs is essential not only to our ability to provide excellent patient care, but to our ability to perform research that advances the frontiers of clinical practice and to train future generations of physicians in hospital medicine. Our research programs allow us to advance the scientific basis and clinical practice of hospital medicine and to train hospital medicine researchers who can carry this scientific mission into the future, often finding inspiration in the desire to solve clinical dilemmas we encounter in our own practices. Likewise, our training programs allow us to bring talented young persons into the relatively new field of hospital medicine, preparing them for productive and sustainable careers as clinicians, researchers, and educators.


Job Information

Job Summary:

Under minimal supervision and with a high level of proficiency, the Secretary V provides highly complex administrative support, which includes but is not limited to, calendar management; answer, screen and evaluate telephone calls and requests; create and maintain complex filing systems; organize travel itineraries; distribute schedules; arrange meetings, events and conferences.

This is an academic discretion position.

Responsibilities:

  • Process and disseminate correspondence and letters.

  • Participate in regularly scheduled staff meetings.

  • Offer input and provide assistance as needed with regard to workflow and planning.

  • Assist faculty with clinical responsibilities on all levels both individually and programmatically.

  • Ensure that all incoming mail is acted upon or distributed.

  • Maintain an organized filing system for all information related to the individual programs.

  • Coordinate the Faculty's responsibilities in various societies/committees.

  • Exchange pertinent information with individuals outside the Section or the Institution as required.

  • Attend meetings acting as representative for Section and bring common issues for discussion and propose suggested solutions.

Competencies:

  • Communicate effectively in English, both orally and in writing required.

  • Work effectively with supervision and as a part of a team required.

  • Identify priorities; recognize and resolve or refer problems required.

  • Proficient knowledge of Microsoft Word, Excel and Outlook required.

  • Communicate effectively in English, both orally and in writing required.

  • Work effectively with supervision and as a part of a team required.

  • Identify priorities; recognize and resolve or refer problems required.


Additional Requirements​​

Education, Experience, or Certifications:

Education:

  • High school diploma or GED required.

  • Bachelor's degree preferred.

Experience:

  • Five years of office experience required.

  • University or academic medicine experience preferred.

Technical Knowledge or Skills:

  • Proficient knowledge of Microsoft Word, Excel and Outlook required.

Pay Range:

  • $24.20 - $32.27 hourly


Required Documents:

  • Resume/CV

  • Cover Letter

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.


Benefit Eligibility

Yes


Requires Compliance with University Covid-19 Vaccination Requirement

No


Pay Frequency

Hourly


Pay Range

Please refer to Additional Requirements to see the pay ranges


Scheduled Weekly Hours

40


Union

024- Local 743, I.B.T. Clerical


Job is Exempt

No


Drug Test Required

No


Motor Vehicle Record Inquiry Required

No


Health Screen Required

No


Posting Date

2023-11-15


Remove from Posting On or Before

2024-05-15


Posting Statement:​​

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.