Associate Director SEES

University of Chicago

University of Chicago

Chicago, IL, USA
Posted on Wednesday, November 22, 2023


PSD Geophysical Sciences: Administration and Staff

About the Department

The Department of the Geophysical Sciences provides a vibrant venue in which scientists carry out research across several broad subject areas that span the past, present, and future evolution of the Earth, its life, and its cosmic environment. We pride ourselves in the innovative and interdisciplinary research of highly accomplished faculty, postdocs, graduate students, and undergraduates, all of whom push the boundaries of their respective fields. The Department supports a PhD program in Geophysical Sciences while offering undergraduate degrees in both Geophysical Sciences and Environmental Science which allow students to discover, learn, and share knowledge about the natural processes that have and continue to shape our world and other planetary bodies. The Department is committed to fostering an environment where individuals from all backgrounds can grow and become the unique scientists they wish to be.

Job Summary

Synchrotron Earth and Environmental Science(SEES), the synchrotron beamline management program directed by Andrew Campbell, Professor in the Department of the Geophysical Sciences. This position is responsible for developing and implementing innovative educational and outreach programs with emphasis on engagement with individuals and communities historically underrepresented in the Earth and environmental sciences. The Associate Director plays a key role in leading administrative tasks related to outreach, education and inclusion programs; the SEES User Group; and communications. Creates structures to organize and coordinate high-level deliverables on the project. This position is eligible for a partially remote work.


  • Serves as the primary contact in partnership with outreach, education and communications staff at all SEES partner sites to leverage and coordinate existing programs to provide equal opportunities and resources.

  • Serves as the SEES Outreach & Inclusion officer, a member of the SEES Executive Committee, which discusses all major concerns of the organization to make recommendations to SEES leadership.

  • Leads development of the SEES strategic BAJEDI plan.

  • Participates in major DEI events, including national venues, to learn/share best practices for increasing diversity and inclusion of SEES investigators.

  • Develops appropriate mechanisms to systematically track, measure, and interpret EOI and BAJEDI metrics to report to SEES leadership and NSF regularly.

  • Strategizes with SEES Directors, research leads, and staff in developing and executing BAJEDI surveys among SEES investigators, students, and staff.

  • Responsible for preparing content for the annual progress report and evaluation by the SEES advisory groups and NSF.

  • Serves as the principal executive support person by reviewing emails, triaging issues, and assisting with identifying high priorities for follow up.

  • Responsible for creating high-level communications such as announcements, memos, meeting invitations and agendas, meeting minutes.

  • Collaborates with Dean’s office personnel to make sure that staff are hired and onboarded into the group.

  • Prepares materials for communications including editing, formatting, and ensuring all requirements of the outlet or publication are met.

  • Under the direction of senior leadership, develops programs and relationships to advance program initiatives.

  • Coordinates program initiatives, ensuring unity of focus and purpose.

  • Performs other related work as needed.

Minimum Qualifications


Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.



Preferred Qualifications


  • Five years of experience in an education, outreach & inclusion role.

  • STEM education experience.

  • Background or interest in Earth and environmental science.

  • Progressively responsible administrative experience.

  • Experience working in an academic or research institution.

  • Experience coordinating virtual meetings using platforms such as Zoom.

  • Experience writing and editing business communications

Technical Skills or Knowledge:

  • Excellent verbal and written communication skills.

  • Multi-task and track multiple simultaneous projects.

  • Work productively despite competing priorities, complex problems, and tight deadlines.

  • Take initiative and organize and complete projects with minimal supervision.

  • Handle sensitive and confidential situations and information with absolute discretion.

  • Use appropriate resources to resolve an issue.

  • Proficiency with word processing applications, presentation software, and spreadsheets.

  • Proficiency with expense reimbursement systems such as GEMS.

Application Documents

  • Resume (required)

  • Cover Letter (required)

  • References (preferred)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Academic Affairs

Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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