Assistant Director, Athletics Alumni Engagement and Annual Giving

University of Chicago

University of Chicago

Chicago, IL, USA
Posted on Wednesday, November 22, 2023


CSL Athletics and Recreation

About the Department

The University of Chicago is one of the nation's leading institutions of higher education and research. Campus and Student Life (CSL) is comprised of 20 departments that serve the University's 17,500 college, graduate, and professional school students, as well as the campus community more broadly. CSL is importantly charged with the dual task of supporting all students in the University, graduate and undergraduate, and managing multiple campus departments and services that serve the entire campus community. CSL's programs and services focus on supporting student academic success, providing opportunities for personal growth and leadership development, developing community and engagement through the residential housing and dining program, and in areas such as artistic expression, spiritual exploration, and athletic competition. The University of Chicago community includes approximately 7,000 undergraduates and 10,500 graduate, professional, and other students and there are over 400 recognized student organizations working together to create a vibrant and dynamic student life.

The University of Chicago is a member of the University Athletic Association and the NCAA (Division III). The University sponsors 20 varsity sports. The Department of Athletics & Recreation maintains an environment that supports the student athletes' commitment to thriving academically and athletically. A diverse, challenging athletic program supplements the rigorous academic curriculum. The lessons learned through athletic endeavors represent an invaluable part of the nonacademic aspects of a holistic education. Achieving this goal is based on a commitment to excellence.

Job Summary

Reporting to the Senior Associate Director of Development, Athletics and in coordination with Alumni Engagement and Annual Giving (AEAG), the Assistant Director, Athletics-Alumni Engagement and Annual Giving will develop and execute a plan for all forms of annual giving and solicitations; develop a comprehensive alumni relations program and plan, manage and attend targeted athletics events.


  • In coordination with Alumni Engagement and Annual Giving (AEAG), develops and executes a solicitation calendar that effectively utilizes all forms of annual giving solicitations, including telephone, direct mail, e-mail and crowdfunding appeals.
  • Maintains a portfolio and solicits leadership annual gifts for Friends of Maroon Athletics while working with Senior Associate Director of Development, Athletics to identify major gifts prospects
  • Develops comprehensive alumni relations program, including communications and events in coordination with Senior Associate Director of Development, Athletics and University alumni staff. Recommends long and short-range goals and overall direction of alumni programs.
  • Plans, manages and attends targeted athletics events for all constituents in Chicago and nationally including: homecoming, Hall of Fame, parent and alumni events and designated events connected to conference and NCAA championships.
  • Assists coaches with fundraising for team-specific priorities (international and out of region travel, facility enhancements, upgraded equipment, etc.)
  • Manages all components of direct mail for athletics, working in close concert with AEAG to target these communications.
  • Works with College Development to ensure a seamless acknowledgement of gifts.
  • Writes and edits applicable correspondence from the Director of Athletics and Recreation and coaches, maintaining confidentiality.
  • Works with stewardship team to implement athletics stewardship process by involving the Director of Athletics and Recreation, coaches, and student-athletes to produce impact reports and other donor recognition documents.
  • Assists Senior Associate Director of Development, Athletics in setting programming, strategy, and communication plan for Athletics Giving Day.
  • Creates and maintains complex database reports and other research materials as needed.
  • Seeks opportunities for professional development that will enhance job performance, including building networks within the University and with colleagues at peer institutions.
  • Has a moderate/high level of authority in drafting informational and marketing materials for review for assigned programs. Assists in developing support materials for specific fundraising activities.
  • Cultivates and maintains relationships with donors and volunteers. Establishes and maintains donor records and accounts.
  • Performs other related work as needed.

Minimum Qualifications


Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.



Preferred Qualifications


  • Development, fundraising, event planning, annual giving or comparable experience.


  • Valid driver's license.

Technical Skills or Knowledge:

  • Proficient computer skills, such as Microsoft Windows computer environment, Outlook, Word, Excel, PowerPoint and Access and other software.

Preferred Competencies

  • Experience in development, fundraising, event planning, annual giving or comparable experience.
  • Communicate effectively and with influence.
  • Exhibit resilience and optimize resources.
  • Display emotional intelligence.
  • Demonstrate University stewardship and serve as a brand ambassador.
  • Foster partnership and collaboration.
  • Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Phoenix (the University's Donor Relationship Management System), Box and Slack.

Working Conditions

  • Travel to campus and/or non-campus locations for University business.
  • Work evenings and weekends.

Application Documents

  • Resume/CV (required)
  • Cover Letter (required)
  • Three References Contact Information (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Alumni Relations & Development

Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.