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Senior Associate Director, Outreach and Volunteer Engagement

University of Chicago

University of Chicago

Chicago, IL, USA
Posted on Tuesday, December 12, 2023

Department

BSD DEV - Events, Outreach & Volunteer Engagement


About the Department

Medicine and Biological Sciences Development’s mission is to inspire and facilitate philanthropy at the University of Chicago Medicine by building relationships with those who share its goals of advancing excellence in research, education, community, and patient care. We accomplish this mission through expertise, integrity, creativity, and collaboration.


Job Summary

The job develops and implements programs in a broad range of operational business activities in the creation of plans for events programming, marketing, and logistics.

Responsibilities

  • Responsible for the full-spectrum of event planning and execution for University of Chicago Medicine and Biological Sciences Development (MBSD).

  • Contributes to fundraising efforts by conceptualizing, planning and expertly executing a broad range of cultivation and recognition events for donors and prospective donors. Part of a team that conceives, plans, coordinates, and implements of 50-75 events annually.

  • Work in close partnership with the Outreach Team to provide project management of 18-22 Outreach events per year.

  • Build strong understanding of the unique goals of all clients within MBSD and will add value to the planning and execution of events for these client groups.

  • In their management of two event planning colleagues, the Senior Assistant Director will be responsible for an awareness and knowledge of all fiscal year projects the team is working on in order to facilitate the support of these colleagues for each event. This includes responsibility for overseeing two highly visible public events for Comer Children’s Hospital: The 5K Comer Race for the Kids and the Bright Night Benefit.

  • Identifies, qualifies, and recommends a final selection of vendors for all facets of events (e.g., hotels, florists, caterers, printers, etc.). They are responsible for negotiating the most favorable terms and operating within budget.

  • Assists the Senior Director in annual business planning and budgeting. Review post event feedback and then analyze and determine actions to improve the volume, nature, and quality of events as a means to strengthen the Events Team, as well as to create business plans and budgets for the next fiscal year.

  • Responsible for flawless execution of events in a style and manner that reflects the stature, impact, and tradition of the University.

  • Develops and executes day-to-day event logistics, and other complex assignments with minimal guidance from others.

  • Implements ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance.

  • Performs other related work as needed.


Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

  • A bachelor’s degree.

Experience:

  • Minimum of four years of relevant experience, such as event or conference planning.

  • Supervisory experience.

  • Budget management experience.

  • Excellent verbal and written communication skills, and presentation skills.

  • Interpersonal and customer service skills.

  • Problem-solving and decision-making skills.

  • Ability to work independently and as part of a team.

  • Attention to detail and organizational skills.

  • Creativity and flexibility.

  • Ability to maintain confidentiality.

  • Experience working on multiple projects simultaneously, set priorities, and meet deadlines.

Application Documents

  • Resume (required)

  • Cover letter (preferred)


When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family

Communications


Role Impact

Individual Contributor


FLSA Status

Exempt


Pay Frequency

Monthly


Scheduled Weekly Hours

37.5


Benefits Eligible

Yes


Drug Test Required

No


Health Screen Required

No


Motor Vehicle Record Inquiry Required

No


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.