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Finance Coordinator

University of Chicago

University of Chicago

Administration, Accounting & Finance
Chicago, IL, USA
Posted on Wednesday, December 13, 2023

Department

BFI - Finance and Operations


About the Department

The Becker Friedman Institute for Economics (BFI) works with the Chicago Economics community to turn its evidence-based research into real-world impact. BFI takes a unique approach to bridging the divide between academic researchers and decision-makers in the business community and government by translating and packaging the rigorous work of the Chicago Economics community into accessible formats, and proactively sharing those findings with relevant decision-makers and thought leaders around the globe. BFI is a collaborative platform serving the University of Chicago Booth School of Business, the Kenneth C. Griffin Department of Economics, the Harris School of Public Policy, and the Law School.


Job Summary

Under the direction of the Director of Finance and Operations, the Finance Coordinator will perform a variety of administrative and operational duties to support the Becker Friedman Institute’s financial activities on a daily basis. Additionally, the position will collaborate closely with BFI's finance team and serve as a liaison to the University community regarding procurement/purchasing, payments, and financial operations. This individual will work independently and facilitate solutions to resolve the most complex issues and ensure high-quality financial operations. This position performs routine assignments related to accounts payable/receivable transactions. Assists in paying vendor invoices and receives and posts customer payments on a timely basis. Ensures that transaction verification procedures are followed with a limited degree of supervision.

Responsibilities

  • Supports full A/P cycle and payment operations including all aspects of vendor payments.
  • Understands and complies with the accounts payable policies and procedures, and reviews and audits all supplier invoices for policy compliance.
  • Processes invoices, reimbursement requests, transfers of funding for internal partners, and non-payroll payments to individuals, partnerships, corporations, vendors, suppliers, and other entities.
  • Conducts a thorough review of transactions across all payment types (ACH, wire transfers, checks, and cards).
  • Maintains monthly, quarterly and annual A/P and other non-PO payment closing in accordance with University policies.
  • Prepares various aging and business metrics reports to review invoices and payment status. Develops and administers accounts payable database; analyzes and manipulates data and prepares standard and ad hoc statistical reports as required.
  • Maintains vendor contact and supplier set-up in the University systems, and resolves issues as arises with non-payment of financial transactions.
  • Coordinates with Director on the back-office audit function for staff GEMS expenses. Submits set-up requests for Concur access and GEMS card applications.
  • Prepares aging corporate credit card reports and the key person to communicate with card holders to ensure that transactions are reconciled at regular intervals and resolves delinquencies to meet Shared Services policies.
  • Works with Director to develop data analytics for major spend categories in expense management landscape like airlines, hotel, event, and catering etc.
  • Supports Director with cash receipt management.
  • Maintains unit-wide costing allocation spreadsheet for each fiscal year; coordinates updates with BFI finance team; enters changes into Workday.
  • Performs a variety of accounts receivable/payable related activities using existing procedures to solve routine or standard problems.
  • Responds to and researches accounts receivable/payable inquiries including payments to vendors and reimbursements to individuals with guidance and direction from others.
  • Collects, interprets, and performs routine analyses of payables data. Likely to act as an informal resource to associates with less experience.
  • Performs other related work as needed.


Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

  • Bachelor’s degree in accounting, finance, business administration, or a related field.

Experience:

  • Minimum of one - two years of work experience in a related job discipline.

Preferred Competencies

  • Self-starter with a high level of attention to detail.
  • Good interpersonal communication and client service skills, both verbal and written.
  • Good planning and organizational skills to balance and prioritize multiple projects simultaneously and meet tight deadlines.
  • Knowledge of University procurement and finance systems, and University procurement policy.
  • Excellent organizational skills.
  • Superior degree of professionalism.
  • Demonstrates capacity to work independently in an organized detailed manner while maintaining a collaborative team environment.
  • Exercise sound judgment and absolute discretion regarding confidential matters with tact.

Application Documents

  • Resume/CV (required)
  • Cover Letter (required)
  • Three Professional References Contact Information (required)


When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family

Financial Management


Role Impact

Individual Contributor


FLSA Status

Non-Exempt


Pay Frequency

Biweekly


Scheduled Weekly Hours

37.5


Benefits Eligible

Yes


Drug Test Required

No


Health Screen Required

No


Motor Vehicle Record Inquiry Required

No


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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