Project Assistant IV - Medicine/Pediatrics & Internal Medicine Residency

University of Chicago

University of Chicago

Chicago, IL, USA
Posted on Monday, December 18, 2023


BSD MED - House Staff - Administrative Support

About the Department

The University of Chicago Medicine / Pediatrics Residency Program is comprised of 16 residents. Our mission is to train culturally humble leaders and innovators in practice, administration, research, and education. The University of Chicago Internal Medicine Residency Program, under the direction of Dr. John McConville, is comprised of approximately 109 Internal Medicine Residents and 4 Chief Residents. Our program is dedicated to achieving three predominant aims: excellence in patient care, leadership in medical research, and distinction in scholarship and education.

Job Information

Job Summary:

Under limited supervision, the Project Assistant IV provides administrative support to the Med/Peds Program Director. Work closely with Program Directors to manage conferences and special events. Exchange pertinent information with individuals outside the Program and the Institution. Update/maintain the calendars of the Director. Maintain an organized filing system for all information related to the program. Coordinate the Director's responsibilities in various societies/committees. Coordinate all aspects of recruitment for applicants to the combined medicine/pediatrics residency program. Work on joint projects with Internal Medicine Residency Coordinators and Program Directors


  • Coordinate all aspects of Medicine/Pediatrics Residency Program (e.g., scheduling interviews and meetings, use and ERAS match system software, Thalamus scheduling software, coordinating preparation of materials for meetings).

  • Manage the application ranking session and tabulate all statistical data for ranking residency candidates.

  • Coordinate all credentialing aspects of the Internal Medicine and Medicine/Pediatrics Residency Programs. This includes responding to internal and external inquiries for verification of training and completing necessary forms for approval by the program director.

  • Work closely with the Medicine/Pediatrics Program Director providing secretarial and administrative support (e.g., managing calendars, preparing correspondence, scheduling and preparing folder reviews).

  • Provide back-up support to the Internal Medicine Program director, when needed.

  • Other duties as assigned.

  • This is an Academic Discretion position.


  • Proficiency with Microsoft Office suite required.

  • Must be self-motivated, able to work independently, and in an organized manner prioritizing the work of multiple projects with constant interruptions.

  • Excellent verbal and written communication skills required as well as the ability to work with a variety of people at different levels (faculty, administrators, etc.).

  • Must be able to work independently yet accept direction when needed. Must be able handle a large volume of work often restricted by deadlines.

  • Must have the ability to multitask and work independently as well as a team member. Proven ability to work effectively without supervision in a pressured environment.

  • Ability to anticipate faculty member's needs and act accordingly.

Additional Requirements​​

Education, Experience, or Certifications:


  • High School Diploma or equivalent required.

  • Bachelor's degree preferred.


  • Three years of office experience required.

  • Four to five years of office experience in complex, fast-paced office environment preferred.

  • Hospital or academic medical center experience preferred.

Salary Range:

  • $21.97 - $32.16

Required Documents:

  • Resume

  • Cover Letter

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Benefit Eligibility


Requires Compliance with University Covid-19 Vaccination Requirement


Pay Frequency


Pay Range

Please refer to Additional Requirements to see the pay ranges

Scheduled Weekly Hours



024- Local 743, I.B.T. Clerical

Job is Exempt


Drug Test Required


Motor Vehicle Record Inquiry Required


Health Screen Required


Posting Date


Remove from Posting On or Before


Posting Statement:​​

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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