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Grant & Contracts Administrator Sr. Analyst

University of Chicago

University of Chicago

IT
Chicago, IL, USA
Posted on Friday, December 22, 2023

Department

BSD NRB - Administration


About the Department

The Biological Sciences Division (BSD) is the largest unit of the University. Established in 1930, the BSD is comprised of faculty from the clinical and basic sciences. In this unique academic community, a unified division delivers undergraduate, graduate, medical, and post‐graduate education in the biological sciences together with outstanding patient care and world-renowned research. The BSD currently includes approximately 135 faculty in the 10 basic science departments, over 800 faculty in 13 clinical departments, and 2400 staff members. The BSD includes the Pritzker School of Medicine (PSOM), approximately 24 academic units, degree-granting committees, and research centers and institutes. The BSD is located on the University's main campus in Hyde Park, 20 minutes south of downtown Chicago.

In the Department of Neurobiology, we study how the nervous system works – how it is built, how it operates on cellular and systems levels, how drugs affect it, and how it is damaged in neurodegenerative diseases. Our faculty members continue to make cutting edge contributions to neurobiology research, attracting significant research grants from leading government agencies and charitable foundations. At the same time, the Department of Neurobiology is dedicated to cultivating young scientists who will take up the quest for discovery to benefit future generations. Our laboratories are teeming with some of the brightest minds in the world, all directed at studying the complexities of the brain.


Job Summary

This position provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.

Responsibilities

Pre-Award

  • Works directly with the principal investigator to develop proposal budgets, in accordance with the needs of the research plan, agency and institutional requirements.
  • Ensures all applications meet timely submission, renewal/continual amendments, ensuring timely submission of technical reports, just-in-time submissions, no-cost extensions and agency required rebudgeting.
  • Coordinates with University Research Administration (URA), other departments/units/divisions regarding multi-investigator grant submissions.
  • Develops and maintains electronic databases as they pertain to the financial and award management of accounts.
  • Works closely with post-award staff, if separate, to transition grant administration upon award, including updating proposed budget to match Notice of Award.

Post-Award Assistance

  • Provides support for post-award administrator as needed.
  • Cross-trained in post-award to handle activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
  • Assists as needed to approve all transactions charged to restricted and unrestricted accounts so that expenditures agree with account budgets and coordinates timely submission of closing memos.
  • Interacts with University Research Administration, faculty, postdocs, grad students, department HR and other departments.
  • Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
  • Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
  • Performs other related work as needed.


Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Technical Skills or Knowledge:

  • Microsoft Office Suite.

Preferred Competencies

  • Analytical and problem-solving skills.
  • Work independently and as part of a team.

Application Documents

  • Resume/CV(required)
  • Cover Letter (preferred)


When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family

Financial Management


Role Impact

Individual Contributor


FLSA Status

Exempt


Pay Frequency

Monthly


Scheduled Weekly Hours

37.5


Benefits Eligible

Yes


Drug Test Required

No


Health Screen Required

No


Motor Vehicle Record Inquiry Required

No


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.