Clinical Research Coordinator I
University of Chicago
The Department of Obstetrics and Gynecology has 140 clinical providers, providing care at the main hospital in Hyde Park and seven off site locations. We have more than 68,000 outpatient visits, 28,000 ultrasound visits, 2,800 deliveries, and 3,300 surgeries per year. Teaching, research, and the highest quality clinical care are top priorities for the Department. The residency and fellowship programs are highly ranked and have a history of training leaders in healthcare. The Department also has a significant research enterprise, engaging in population health studies, as well as research conducted in wet laboratories on tumor biology, fibroid research, and hypertensive diseases in pregnancy. Additionally, the Section of Family Planning has established a unique research center, CI3, which focuses on reproductive policy and innovations in sexual and reproductive health. The department was ranked #16 on the 2022-2023 U.S. News & World Report.
About the Department
This at-will position is wholly or partially funded by contractual grant funding which is renewed under provisions set by the grantor of the contract. Employment will be contingent upon the continued receipt of these grant funds and satisfactory job performance.
The Clinical Research Coordinator supports a PCORI funded research project examining clinical and patient benefits of breastfeeding peer counseling integrated into a clinical setting. The goal of the study is to reduce breastfeeding health disparities among Black and Latine women. Under general supervision, the Research Coordinator will work directly with the PIs, Research Assistants, Research Coordinator, and Project Manager of an inter-institutional team to support patient recruitment and assessment for an inter-institutional multisite randomized control trial of the breastfeeding peer counselor intervention. Additionally, the study coordinator will manage IRB documentation and submission, coordination of meetings, development of protocols and workflows, and management of study materials and recruitment tracking. This position will involve communication across clinical sites and with community partners. The Research Coordinator will also support the assembly of project reports for the funder. Finally, the Research Coordinator will assist with the development of abstracts, manuscripts, presentations, and publications. The position is based in-person at the University of Chicago medical campus.
Support PI in initiating research study.
Conduct literature research for the PI to submit a proposal or write protocol for funded projects.
Maintain and file appropriate documentation with IRB and grant making agencies.
Collaborate with purchasing to determine costs for supplies for proposals and funded studies.
Assist in the development of all study forms, necessary database programs and data collection/entry strategies with senior staff.
Communicate with external research partners to initiate and support effective collaboration.
Assist in identification of and application for funding opportunities.
Daily study coordination as directed by the PI.
Read and understand the protocol and any other pertinent information for each scheduled study. Accountable for understanding and completing all protocol requirements.
Prioritize study requirements on an ongoing basis and adjust work schedule accordingly.
Communicate with other departments as needed to coordinate and conduct elements of research protocol.
Assist with training and orientation of study personnel (research assistants, associates and data entry personnel) as appropriate, and provide ongoing supervision.
Identify, recruit and enroll patients in clinical studies.
Abstract charts with attention to detail.
Responsible for accurate study treatment administration per protocols and drug accountability.
Obtain specimens and perform physical evaluations as defined by research protocols.
Monitor and evaluate clinical parameters and document appropriately for safety and protocol completion.
Communicate all study/protocol deviations and adverse events to the PI or MD in a timely and efficient manner to ensure subject care and safety.
Document adverse events, subject care, subject behavior, and other appropriate information in required detail.
Monitor subject accrual and quality assurance.
Maintain subject and sponsor confidentiality at all times.
Database creating and management including safekeeping files, entering data gathered during study, and ensuring data integrity.
Assist with analysis of collected data and creation of resulting manuscripts and posters.
Prepare annual report and submit to the IRB as directed by the PI to renew consent forms and provide update information regarding continuing studies.
Assist in abstract, poster and paper writing to disseminate study results.
Provide update reports to study sponsors at required intervals.
Communicate with community partners and non-profit collaborators to coordinate community-based initiatives.
Communicate with academic collaborators to coordinate research projects.
Maintain PI schedule.
Manage schedule for all PI-led projects, including scheduling meetings for collaborative research and community projects.
Provide administrative support for PI professional commitments.
Analyzes, facilitates and participates in the daily activities of multiple moderately complex clinical trials and performs all aspects of clinical data management, including patient data retrieval, referring MD office records, preparing clinical research charts, and participation in program audits.
Solves a range of straightforward problems relating to the administration of the compliance, financial and other related aspects of a clinical study.
Performs other related work as needed.
Education:Minimum requirements include a college or university degree in related field.
Bachelor's degree (preferably in social, biological or healthcare sciences).
Obstetrics & Gynecology or Maternal Child Health research experience strongly preferred.
Experience as a research assistant in human subjects research (or equivalent position).
Experience facilitating recruitment and follow up strategies with clinic personnel and operational problem solving.
Ability to speak Spanish strongly preferred, but not required.
Excellent organization, time management, problem solving and communication (both written and verbal) skills.
Ability to interact in a professional and sensitive manner with medical personnel, research subjects, research collaborators, community groups and other research staff.
Must be able to work independently or with minimal supervision, and show initiative.
Basic computer skills required, experience with Excel strongly preferred.
Supportive Workplace Interactions (Focus on Teamwork and Positive Outlook).
Exceptional Customer Service (Focus on Empathy, Communication and Compassion).
Professional Work Ethic (Focus on Integrity, Initiative and Results).
Knowledge of informed consent regulations, obtaining informed consent, collection of consent form preparations, processing and revision, and adherence to consent and protocol throughout study.
Knowledge and application of Endeavor Health policies and procedures that apply to job and area of responsibility including Endeavor Health Research Guidelines, Institutional Review Board Regulations, and Local, State, and Federal Research regulations.
Work requires standing and walking for extended periods of time as well as working at a computer.
Possible exposure to communicable diseases with little likelihood of harm, if established health precautions are followed.
Work requires patient contact, in the prenatal office, labor and delivery, and in other patient care areas.
Cover Letter (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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