Research Lab Coordinator

University of Chicago

University of Chicago

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Chicago, IL, USA
Posted on Thursday, January 18, 2024


BSD SUR - Transplant Surgery: Research - Islet Lab

About the Department

The Section of Transplantation is built on a strong history of surgical excellence, including the first-ever animal organ transplant in 1904. Over the years, the section has gone on to achieve many more 'firsts,' including the first successful living donor liver transplant and the first heart-liver-kidney transplant in the world. Today, UChicago Medicine is home to one of the busiest organ transplant centers in the nation and offers more transplant options than any other program in Illinois.

What our surgeons can achieve in the operating room would not be possible without the ongoing work that is done in our laboratories, and this is especially true in the Section of Transplantation. Our researchers are well known for their basic science research in transplantation tolerance and clinical trial work around islet cell transplantation for diabetes.

Job Summary

The job provides the Islet Lab with data entry support in order to help increase enrollment for multiple clinical trials. Completes work with a moderate degree of supervision.


  • Assists the team in project improvements, metrics, and patient outcomes, as directed by the Medical Director.

  • Schedules patients within EPIC and communicates across departments to facilitate appointment scheduling when needed.

  • Calls patients for appointment reminders specific to our department.

  • Obtains and adds outside medical records, lab results, and consent forms to EPIC.

  • Enters, updates, and maintains patient clinical information in internal files as directed by clinical staff.

  • Files, scans, and uploads documents into appropriate electronic systems.

  • Manages shipment and receiving for the Islet Lab and their patients.

  • Maintains essential office supplies and orders from vendor as needed.

  • Organizes and schedules team meetings and events.

  • Prepare study-related documentation, such as protocol worksheets, procedural manuals, adverse event reports, institutional review board documents, or progress reports.

  • Prepares quality and safety control measures for the laboratory, such as checks of equipment, temperature control, and documentation of quality improvement projects.

  • Performs other related work as needed.

Minimum Qualifications


Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.



Preferred Qualifications


  • Prior experience as a CNA or LPN.

  • Experience working with electronic medical record systems such as EPIC.

Preferred Competencies

  • Detail oriented and ability to multitask.

  • Ability to manage shifting priorities in a fast-paced environment.

  • Ability to work independently and as part of a team.

  • Proficiency in Microsoft Office Suite.

  • Excellent verbal, written, and interpersonal communication skills.

Working Conditions

  • Ability to perform light/medium work, which includes lifting up to 30 pounds.

Application Documents

  • Resume (required)

  • Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family


Role Impact

Individual Contributor

FLSA Status


Pay Frequency


Scheduled Weekly Hours


Benefits Eligible


Drug Test Required


Health Screen Required


Motor Vehicle Record Inquiry Required


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

This job is no longer accepting applications

See open jobs at University of Chicago.