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Assistant Director for Oncology Clinical Trial Finance

University of Chicago

University of Chicago

Accounting & Finance
Chicago, IL, USA
Posted on Thursday, January 18, 2024

Department

BSD CCC - Clinical Trials Support Unit


About the Department

The University of Chicago Comprehensive Cancer Center (UCCCC) is an integral component of the Biological Sciences Division (BSD). The BSD is the largest of four Divisions of the University and includes the Pritzker School of Medicine. UCCCC administers four established scientific programs, and the NCI-sponsored Cancer Center Support Grant provides funding for ten Shared Resources. The Comprehensive Cancer Center is comprised of over 150 faculty members from twenty departments with members currently being awarded over $47 million in total direct costs in peer-reviewed cancer research grants, and $28 million in non-peer reviewed grants and contracts. The activities of the Center are broad and varied, including research, training and education, communications, fundraising, marketing, clinical trials management and community outreach.

UCCCC has one of the largest cancer clinical trials programs in the country and in the Chicago area with nearly 500 adult and pediatric therapeutic trials actively accruing patients. Many of these studies are investigator-initiated, including Phase I or I/II trials, demonstrating UCCCC commitment to translate basic research findings to the clinic through proof-of-principle and early phase studies. UCCCC opens over 250 new trials each year and accrues approximately 900 participants to therapeutic trials each year.


Job Summary

UCCCC has one of the largest cancer clinical trials programs in the country and in the Chicago area with nearly 500 adult and pediatric therapeutic trials actively accruing patients. Many of these studies are investigator-initiated, including Phase I or I/II trials, demonstrating UCCCC commitment to translate basic research findings to the clinic through proof-of-principle and early phase studies. UCCCC opens over 250 new trials each year and accrues over 2,000 participants to interventional trials each year. In collaboration with the Office of Clinical Research (OCR), UCCCC is seeking an Assistant Director, Oncology Clinical Trials Finance to help manage and oversee the large oncology portfolio. The Office of Clinical Research (OCR) is dedicated to supporting the infrastructure for the management and administration of clinical research at The University of Chicago as well as individual research programs with the goal of improving communication, consistency, and collaboration across the Biological Sciences Division and UChicago Medicine. The Clinical Trial Financial Group (CTFG) manages the budget and finance needs for all funded clinical trials in the UCCCC and BSD. This includes trials that are industry, non-federal/foundation, and federally funded.
The Assistant Director will provide direct management and oversight of the clinical trial finances for the University of Chicago Comprehensive Cancer Center (UCCCC) within the BSD. The incumbent is accountable for administrative and financial management operations, including the development of a financial and operational strategy, metrics tied to that strategy, and the ongoing development and monitoring of control systems designed to report accurate financial results.
The Assistant Director will report directly to the Senior Director, Cancer Clinical Trials Support Office within UCCCC and will work as an integrated part of the Clinical Trial Financial Group (CTFG). This position will also work collaboratively with faculty, department administrators, UCMC, and other BSD leaders.

Responsibilities

  • Liaise with UCCCC and Departments to develop Multidisciplinary Disease Teams (MTDs) program accounts and ensure proper funds flow across clinical trials accounts and recharge accounts.

  • Oversee the overall clinical trial financial portfolio for the entire Clinical Trials Program in the Cancer Center, which includes funding from many different sources (industry, grants, philanthropy, etc.).

  • Works closely with UCCCC Operations, UCCCC Regulatory, and URA to meet NCI designated start-up timelines.

  • Collaborates with institutional stakeholders to prioritize UCCCC strategic plans and goals.

  • Coordinates with other departments/units/divisions regarding multi investigator grants, multi-site IITs, and single-site IITs.

  • Liaise with UCMC and UCCCC stakeholders to ensure that oncology billing grids/MCA process are harmonized with our ERX treatment builds in new upcoming CTMS.

  • Liaise with UCCCC Quality Unit during the pre and post award management of IITs. Helps facilitate sub-awards and site payments.

  • Liaise with UCCCC Quality Unit to assess the complexity of an IIT and the required budget to cover QU support.

  • Liaise with UCCCC Quality Unit to streamline start-up and annual invoicing for support services.

  • Helps create start-up and per-patient budget amounts for IIT external sites.

  • Liaise with UCCCC Quality Unit to submit sub-award requests to URA for multi-site IITs.

  • Responsible for updating the UCCCC QU on execution of sub-awards.

  • Interface with UCCCC Recharge Manager and Director for Finance to ensure alignment regarding recharge rate structure, implementation of new/revised rates, and billing/payment processes. Work collaboratively with UCCCC Finance to revise billing/payment procedures in accordance with FST requirements.

  • Has a strong understanding of clinical trial study documents including Protocol, Budget, Contract, Informed Consent, and Laboratory Manual.

  • Ensures document harmonization and to ensure timely execution of agreements.

  • Successfully interacts with other departments, core facilities, and administrative offices to ensure efficient operation at all levels.

  • Establishes professional relationships with pharmaceutical, CRO, and non-profit counterparts to facilitate amicable and timely negotiations.

  • Contributes to data analysis, using established and novel metrics, to advance Unit and Department efficiency and profitability.

  • Responsible for developing, analyzing, and submitting routine financial reports Disease Teams and UCCCC leadership.

  • Collaborates closely with the post award team and UCCCC Finance to oversee recharge invoicing and billing.

  • Align SOPs with other key divisional groups to use as reference materials and to ensure consistent processes are followed across the CTFG and UCCCC.

  • Liaise with CTFG to develop metrics to ensure proper staffing levels are maintained to meet key objectives and timelines for budget cycle times.

  • Evaluate current MCA process and consider opportunities for improvement.

  • Liaise with Network Operations to develop financing model for Network Sites.

  • Review Coverage Analysis and Funding Sheets for UG1/NCI trials.

  • Works with disease teams to ensure all start-up documents received.

  • Use systems (AURA-Agreements, ARTEMIS, etc.) to route budget/contract documents as necessary for UCCCC trials.

  • Collaborates with ancillary and core facilities to confirm budget needs on UCCCC trials.

  • Manages multiple concurrent projects, paying special attention to competing deadlines, complexity, and priority.

  • Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to UCCCC faculty attention. Works with sponsors to draft proposal budgets in accordance with university needs, with a moderate level of guidance and direction.

  • Reviews all applications against university guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.

  • Attend in-person meetings, presentations, conferences as required on an occasional basis.

  • Provides specialized support for the research enterprise within a department or unit, including pre- and/ or post-award administration for all sponsored activity. Serves as liaison between PIs, University administrative offices, and external agencies.

  • Ensures service and communication to PIs, standardized information, best practices development, and that all faculty and research staff are aware of any new grant policies and changes.

  • Performs other related work as needed.


Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

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Certifications:

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Working Conditions

  • Hybrid work arrangements will be considered.

Application Documents

  • Resume (required)

  • Cover letter (preferred)


When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family

Financial Management


Role Impact

Individual Contributor


FLSA Status

Exempt


Pay Frequency

Monthly


Scheduled Weekly Hours

40


Benefits Eligible

Yes


Drug Test Required

No


Health Screen Required

No


Motor Vehicle Record Inquiry Required

No


Posting Statement

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