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Clinical Trials Finance Manager

University of Chicago

University of Chicago

This job is no longer accepting applications

See open jobs at University of Chicago.
Accounting & Finance
Chicago, IL, USA
Posted on Monday, January 22, 2024

Department

BSD CCC - Clinical Trial Financial Group


About the Department

The University of Chicago Comprehensive Cancer Center (UCCCC) is an integral component of the Biological Sciences Division (BSD). The BSD is the largest of four Divisions of the University and includes the Pritzker School of Medicine. UCCCC administers four established scientific programs, and the NCI-sponsored Cancer Center Support Grant provides funding for ten Shared Resources. The Comprehensive Cancer Center is comprised of over 150 faculty members from twenty departments with members currently being awarded over $47 million in total direct costs in peer-reviewed cancer research grants, and $28 million in non-peer reviewed grants and contracts. The activities of the Center are broad and varied, including research, training and education, communications, fundraising, marketing, clinical trials management and community outreach.

UCCCC has one of the largest cancer clinical trials programs in the country and in the Chicago area with nearly 500 adult and pediatric therapeutic trials actively accruing patients. Many of these studies are investigator-initiated, including Phase I or I/II trials, demonstrating UCCCC commitment to translate basic research findings to the clinic through proof-of-principle and early phase studies. UCCCC opens over 250 new trials each year and accrues approximately 900 participants to therapeutic trials each year.


Job Summary

The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.

Responsibilities

  • Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.

  • Prepares summaries of contracts and effort allocations for Principal Investigators, meets with them and responds to their questions.

  • Coordinates with other departments/units/divisions regarding multi investigator grants.

  • Manages highly complex trials to ensure compliance with institutional and sponsor guidelines.

  • Works collaboratively with investigators, clinical research coordinators, and ancillary departments to identify all the costs associated with a research study.

  • Negotiates the budget with the sponsor and/or contract research organization to cover all of costs to conduct the study.

  • Performs a detailed analysis of industry clinical trial accounts for invoicing, accounts receivable, and accounts payable.

  • Responsible for processing checks and notifications of wire transfers.

  • Serves as a technical specialist and preceptor to staff in orientation and in need of training reinforcement in all functions including billing review, contract interpretation, and research billing compliance.

  • Prioritizes tasks, and follows-up to ensure completion of studies in a compliant and timely manner.

  • Applies continuous quality improvement methods in daily operations.

  • Utilizes and integrates data from multiple financial and clinical databases.

  • Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.

  • Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.

  • Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.

  • Performs other related work as needed.


Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Experience:

  • Experience working in an academic medical center or similar setting.

  • Significant experience working with Excel.

  • Significant experience with account reconciliation.

Preferred Competencies

  • Customer service is a high priority of the office with a demeanor of civility and professionalism at all times.

  • Excellent verbal and written communication skills.

  • Develop and manage interpersonal relationships.

  • Good negotiation skills.

  • Make decisions independently that will have downstream impacts on the management of sponsored projects.

  • Manage detail-oriented workload, to organize and prioritize during high-pressure, high-volume periods and manage stress.

  • Exercise sound judgment and absolute discretion regarding confidential matters with tact.

  • Handle multiple, concurrent tasks.

  • Interact by phone, email or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.

Working Conditions

  • Hybrid work arrangements will be considered.

Application Documents

  • Resume (required)

  • Cover letter (preferred)


When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family

Financial Management


Role Impact

Individual Contributor


FLSA Status

Exempt


Pay Frequency

Monthly


Scheduled Weekly Hours

40


Benefits Eligible

Yes


Drug Test Required

No


Health Screen Required

No


Motor Vehicle Record Inquiry Required

No


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

This job is no longer accepting applications

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