Clinical Trials Finance Manager
University of Chicago
The University of Chicago Comprehensive Cancer Center (UCCCC) is an integral component of the Biological Sciences Division (BSD). The BSD is the largest of four Divisions of the University and includes the Pritzker School of Medicine. UCCCC administers four established scientific programs, and the NCI-sponsored Cancer Center Support Grant provides funding for ten Shared Resources. The Comprehensive Cancer Center is comprised of over 150 faculty members from twenty departments with members currently being awarded over $47 million in total direct costs in peer-reviewed cancer research grants, and $28 million in non-peer reviewed grants and contracts. The activities of the Center are broad and varied, including research, training and education, communications, fundraising, marketing, clinical trials management and community outreach.
About the Department
UCCCC has one of the largest cancer clinical trials programs in the country and in the Chicago area with nearly 500 adult and pediatric therapeutic trials actively accruing patients. Many of these studies are investigator-initiated, including Phase I or I/II trials, demonstrating UCCCC commitment to translate basic research findings to the clinic through proof-of-principle and early phase studies. UCCCC opens over 250 new trials each year and accrues approximately 900 participants to therapeutic trials each year.
The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers.
Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
Prepares summaries of contracts and effort allocations for Principal Investigators, meets with them and responds to their questions.
Coordinates with other departments/units/divisions regarding multi investigator grants.
Manages highly complex trials to ensure compliance with institutional and sponsor guidelines.
Works collaboratively with investigators, clinical research coordinators, and ancillary departments to identify all the costs associated with a research study.
Negotiates the budget with the sponsor and/or contract research organization to cover all of costs to conduct the study.
Performs a detailed analysis of industry clinical trial accounts for invoicing, accounts receivable, and accounts payable.
Responsible for processing checks and notifications of wire transfers.
Serves as a technical specialist and preceptor to staff in orientation and in need of training reinforcement in all functions including billing review, contract interpretation, and research billing compliance.
Prioritizes tasks, and follows-up to ensure completion of studies in a compliant and timely manner.
Applies continuous quality improvement methods in daily operations.
Utilizes and integrates data from multiple financial and clinical databases.
Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
Performs other related work as needed.
Education:Minimum requirements include a college or university degree in related field.
Experience working in an academic medical center or similar setting.
Significant experience working with Excel.
Significant experience with account reconciliation.
Customer service is a high priority of the office with a demeanor of civility and professionalism at all times.
Excellent verbal and written communication skills.
Develop and manage interpersonal relationships.
Good negotiation skills.
Make decisions independently that will have downstream impacts on the management of sponsored projects.
Manage detail-oriented workload, to organize and prioritize during high-pressure, high-volume periods and manage stress.
Exercise sound judgment and absolute discretion regarding confidential matters with tact.
Handle multiple, concurrent tasks.
Interact by phone, email or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.
Hybrid work arrangements will be considered.
Cover letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
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