Assistant Provost for Academic Affairs
University of Chicago
DepartmentProvost Academic Appointments and Graduate Education
About the Department
The Office of the Provost at the University of Chicago was established in 1963 when Edward H. Levi was appointed the first Provost of the University. Since then, the responsibilities of the Provost and the Office have expanded to include not only academic planning and appointments but academic initiatives, arts programming, space planning and allocation, the University’s budget, diversity initiatives, faculty program development, and many other manners of academic and administrative support. The staff in the Office of the Provost support the University’s community of scholars, their shared ideals, and the core values that make the University a singular intellectual destination. Together with the University’s deans, directors, and department chairs, the Office of the Provost provides the opportunities, infrastructure, and resources that encourage our faculty and other scholars to pursue their finest work.
Under the direction of a Vice Provost, the Assistant Provost for Academic Affairs is the senior staff member and advisor to the Vice Provost and supports the planning, development, and implementation of a range of high-priority activities related to the cultivation and advancement of the University’s academic mission. The Assistant Provost serves as the administrative staff lead on the academic appointment process and procedures for academic appointees/employees, and reviews academic appointments, to help implement the University’s commitment to the highest meritocratic standards. The Assistant Provost serves on occasional University-wide working groups related to the portfolio, including collective bargaining agreements. The successful Assistant Provost will be an excellent researcher, writer, and strategic thinker who is keen to develop, as well as improve and expand on, the administrative capabilities and systems utilized for academic employment. The Assistant Provost serves as a representative of the Office of the Provost to internal and external audiences.
Serve as the administrative staff lead on: academic appointment processes and procedures; review of all academic appointments; and review of reappointment and progression for tenure track faculty and other academic appointees.
Serve as the first point of contact in the Office of the Provost for the academic affairs offices, including for special appointment-related questions, for postdoctoral researcher matters, and for the academic hiring module.
Communicate with academic and/or administrative units, updating them as necessary on the status of academic appointments.
Structure and execute operational and strategic initiatives by developing work plans, gathering and synthesizing relevant data, doing research, and analyzing and developing final recommendations.
Represent the Office of the Provost on specific university-wide planning working groups and committees; develop and maintain productive relationships with a range of stakeholders across campus; convene meetings of academic affairs offices across the University.
Serve as the University-wide academic appointee data steward.
Together with the Vice Provost, maintain all policies and Provostial guidance documents for Faculty, and guidelines on appointments for Other Academic Appointees.
Other duties as assigned.
Demonstrated skill working both independently and as a team member.
Demonstrated ability to build strong relationships with executive decision makers and influencers, utilizing honesty, consistency, reliability, and professional competence.
Excellent oral and written communication skills.
Strong organizational skills, attention to detail, and the ability to manage a variety of tasks simultaneously while maintaining calm and positive attitude and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines.
Demonstrated ability to be resourceful and creative when problem-solving.
Education, Experience, or Certifications:
Master’s degree or equivalent required.
Doctoral degree preferred.
Knowledge and skills developed through 7+ years of professional experience at an educational institution required.
Working Conditions and Physical Requirements:
Sit at a computer for 4-6 hours.
Periodic walking to other campus locations.
Option for hybrid work.
Able and willing to work nontraditional hours when needed to meet deadlines or to respond to time-sensitive matters.
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Requires Compliance with University Covid-19 Vaccination Requirement
Depends on Qualifications
Scheduled Weekly Hours
Job is Exempt
Drug Test Required
Motor Vehicle Record Inquiry Required
Health Screen Required
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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