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Director of Finance and Administration

University of Chicago

University of Chicago

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Accounting & Finance
Chicago, IL, USA
Posted on Thursday, February 8, 2024

Department

BSD ARC-SRF - Animal Resource Center & Office of Shared Research Facilities


About the Department

The Animal Resources Center (ARC) at The University of Chicago is responsible for the use and care of all research animals on campus. The ARC manages 6 facilities and a business office. Its sections are as follows: husbandry, maintenance, operations, veterinary care, finance and administration. The unit merged with Office of maintenance, operations, veterinary care, finance and administration. The unit merged with the Office of Shared Research Facilities managing all of the BSD cores on campus.


Job Summary

The ARC/OSRF Director of Finance and Administration (DFA) is responsible for providing daily comprehensive oversight of the financial and administrative functions of unit. The DFA develops and executes the unit’s strategic plan and plays a key role in implementing relevant policies and guidelines and development of new programs. The DFA directs and monitors the business/finance team ensuring timeliness and accuracy of duties. The DFA plans, develops and manages budgets including multi-year budget forecasts, oversees and reviews the approval and reporting of expenditures and coordinates the development of contracts with vendors, service providers and other institutions. The DFA ensures the successful delivery of services and optimal utilization of resources. The DFA works with Faculty Advisors and Technical Directors to ensure that core facilities serve as sources of high quality service comprised of state-of-the-art scientific technology and expertise. The DFA provides guidance to facility Technical Directors in design of operational teams, personnel selection and development and general HR management. The DFA interacts and coordinates reporting and presentations to individuals outside the unit. The DFA participates in the unit’s development and strategic planning, provides for unit budget development and justification, and prepares annual operational reports to Associate Dean for Research Resources and collaborates closely with all staff within the unit and others in the BSD.

Responsibilities

FINANCIAL MANAGEMENT:

  • Manage the accounting and financial reporting functions within ARC-OSRF unit.

  • Provide oversight of finance personnel in the areas of procurement, accounts payable and accounts receivable, cost accounting and budget development.

  • Prepare multi-year capital investment and operational budgets. Manage expense allocation projections across all funding sources for facilities and assist personnel in spending decisions in order to manage within budget guidelines and targets.

  • Prepare cost analyses and implement strategies for improved overhead cost recovery.

  • Participate in the financial components of funding requests. Solve problems in a thorough and traceable manner.

  • Oversee and present reports on Finance and Operations to external committees and divisional representatives.

  • Works at the Divisional and University levels on the Financial System Transformation Project (FST) and its development and implementation.

OPERATIONAL MANAGEMENT:

  • Work with the Associate Dean and administrative team to plan for facility development and establishment of new cores.

  • Develop new operational strategies for use of shared resources throughout the University and region.

  • Involved in strategic planning for all cores within BSD and others expansion, downsizing and/or closure in order to ensure a match between core facility capabilities and the strategic scientific mission for the Division.

  • Analysis of current operations including the development of facility operating metrics; facilitate/provide for regular review of facility operations including operation analysis and internal/external benchmarking.

  • Review of outsourcing opportunities, prepare recommendations and implement final decisions. In conjunction with the Director of Strategic Operations (DSO), lead E4 Leadership initiative and effort, provide training and opportunities for developing Readiness huddles and Managing for Daily Improvement (MDI) strategy.

  • With the DSO, provide operational management, long range strategic planning and comprehensive administrative services, manage information systems for the facilities and special project development with emphasis on facility review.

  • Work with Core Technical Directors to develop and implement management policies, set unit priorities and develop special projects, to ensure that core facilities serve as sources of high quality service comprised of state-of-the-art scientific technology and expertise.

  • Attend meetings of the facility Faculty Advisory Committees responsible for strategic development of facilities; interface with facility faculty clientele to address problems/assess developing needs.

  • Provide direct oversight of the financial team. Ensure the development and implementation of unit goals are aligned with the ARC/OSRF mission.

  • Oversee process improvement and implementation to ensure the most efficient delivery of services to constituent facilities and faculty clients.

  • Provide consultation on all issues critical to the operation of the facilities and coordinate with ARC operations regarding animal care and policy development.

  • Communicate relevant issues to and from Divisional entities and Faculty Advisory Committees.

  • Interact with external groups such as the institution directors in the Chicago Biomedical Consortium and provide metrics for the open access initiative.

GRANT FUNDING MANAGEMENT:

  • Support the Associate Dean in the projection of and support of funding goals in order to close gap between recharge income, institutional funding and operating expenses.

  • In conjunction with the Communications Manager, provide administrative support for core facility grant applications including shared instrumentation grants, facility improvement grants, inclusion in center grants and program project grants.

  • Interface with center grant Directors (UCCRC, CTSA, etc.) to insure appropriate planning for operational impacts on existing cores and implementation of developing cores.

  • Develop and implement space planning initiatives for existing and developing facilities.

  • Executes functional business plans and contributes to the development of financial goals, strategies, plans, and policies for the unit.

  • Recommends the management of operating and capital budgets, information and accounting systems, revenue billing and collection, and the monitoring of expenditures on active accounts.

  • Advises budgets for all areas within scope of responsibility. Directs quarterly and year-end reporting for the operating budget.

  • Performs other related work as needed.


Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 7+ years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Education:

  • Bachelor's degree and/or Master’s degree in business, finance, accounting or related field.

Experience:

  • 5 years progressively responsible administrative experience.

  • 5 years managerial/supervisory experience.

Preferred Competencies

  • Excellent customer/staff contact.

  • Excellent oral/written communication and proofreading skills.

  • Capacity to handle multiple tasks/projects at one time and in a short amount of time.

  • Must be detailed and organized and respect confidentiality.

  • Ability to work closely with senior University officials.

  • Ability to work effectively under considerable time pressure on high visibility, high stakes projects.

  • Ability to think strategically and translate into operational objectives.

  • Ability to independently develop and analyze alternative solutions and make recommendations.

  • Problem solving and excellent interpersonal skills.

  • University Human Resources knowledge.

Working Conditions

  • Requires some walking to facilities/cores around campus.

  • Also entails extensive writing, typing, and advanced computer skills.

Application Documents

  • Resume (required)

  • Cover Letter (preferred)


When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.


Job Family

Financial Management


Role Impact

People Manager


FLSA Status

Exempt


Pay Frequency

Monthly


Scheduled Weekly Hours

40


Benefits Eligible

Yes


Drug Test Required

No


Health Screen Required

No


Motor Vehicle Record Inquiry Required

No


Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

This job is no longer accepting applications

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